Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Construction Management At Risk Phase II Construction Services Agreement With State Contracting & Engineering Corporation To Provide Construction Management At Risk Services For The Rotary Park Ballfield Improvements Project (“Project”), A General Obligation Bond Project, For An Amount Up To $2,300,000.00; And Authorizing The Appropriate City Officials To Execute Authorization To Proceed Number 4 With Craven, Thompson & Associates, Inc, In The Amount Of $22,600.00, For A Total Contract Amount Up To $121,740.00, For Construction Phase Services For The Project.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution
Explanation:
On March 12, 2019, the City held a Special Election wherein a majority of voters approved funding in the amount of $910,972.00, through a General Obligation Bond (GO Bond), for the Rotary Park Ballfield Improvements Project (“Project”). The Project’s purpose was to reduce baseball field flooding and improve recovery time, to allow play to resume in a shorter period after rain events.
Funding in the amount of $600,000.00 was approved by R-2023-301, and additional funding in the amount of $1,300,000.00 was approved by R-2026-292.
On September 21, 2022, the City Commission passed and adopted Resolution No. R-2022-271, ranking Construction Management at Risk (“CMAR”) firms and authorizing the appropriate City officials to negotiate and execute Continuing Services Agreements with the highest-ranked firms in each tier level to provide CMAR services for General Obligation Fund Projects, City Capital Improvements Projects, and other City Projects.
On June 15, 2026, a CMAR Phase I Pre-Construction Services Agreement was executed with State Contracting & Engineering Corporation for the Project, under the City Manager’s Authority, and pursuant to Resolution No. R-2022-271 in an amount up to $27,870.00.
State Contracting & Engineering Corporation has provided the Department of Design and Construction Management (“DCM”) a proposed Guaranteed Maximum Price (“GMP”) proposal for CMAR Phase II Construction Services for the Project, in an amount up to $2,300,000.00, which staff has determined to be fair and reasonable and in accordance with industry standards.
The Director of DCM recommends that the City Commission approve and authorize the execution of a Construction Management at Risk Phase II Construction Services Agreement for the Project in an amount up to $2,300,000.00, inclusive of owner allowance.
On December 19, 2018, the City Commission passed and adopted Resolution No. R-2018-400 approving three-year continuing service contracts with five firms to provide Professional Engineering Services, one of them being Craven Thompson and Associates, Inc.
On September 1, 2021, the City Commission passed and adopted Resolution No. R-2021-2080 approving three-year continuing service contracts with eight firms to provide Professional Engineering Civil Services, one of them being Craven Thompson and Associates, Inc.
The Department of Design and Construction Management(“DCM”) previously negotiated and awarded, under the City Manager’s authority, a geotechnical and conceptual design study scope and fee with Craven Thompson & Associates, Inc., Authorization to Proceed (“ATP”) No. 1 in the amount of $11,875.00, which served as the basis for the recommended scope of work for this project.
The City Commission, on January 20,2021, passed and adopted Resolution No. 2021-010 approving and authorizing the appropriate City Officials to execute a series of Consultant’s ATPs with Craven Thompson & associates, Inc., for the Design of Rotary Park Drainage Improvements, in an amount up to $49,750.00, for a total project award of $61,625.00.
On September 1, 2021, the City Commission passed and adopted Resolution No. R-2021-208 approving three-year continuing service contracts with eight firms to provide Professional Engineering Civil Services, one of them being Craven Thompson and Associates, Inc.
On October 31, 2024, the Department of Design and Construction Management (“DCM”) previously negotiated and awarded, under the City Manager’s authority, a level of service analysis, plan revisions and phasing plan, design scope and fee with Craven Thompson and Associates, Inc., ATP No. 3 in the amount of $37,515.00, for a total award of $99,140.00, which led to the permitted set of drainage improvements that make up the scope of work for this project.
DCM has negotiated enhanced construction phase engineering services with Craven Thompson & Associates, Inc. in the amount of $22,600.00 that staff has determined to be fair and reasonable and in accordance with industry standards.
The Director of DCM recommends that the City Commission approve and authorize the execution of Authorization to Proceed Number 4 with Craven & Thompson, Inc. in the amount of $22,600.00, for a total contract award of $121,740.00, for Rotary Park Ballfield Improvements.
Fiscal Impact:
Funding for this project was included in the amended Fiscal Year 2027 Capital Improvement Plan and is available in account numbers 333.309901.57200.563010.001198.000.000 and 337.309901.57200.563010.001198.000.000.
Recommended for inclusion on the agenda by:
Marc Gambrill, Director, Department of Design and Construction Management
Jose Cortes, Assistant City Manager