Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With High Tech Engineering Incorporated, d/b/a High Tech Locating, In The Amount Of $500,000.00 For Underground Utility Location Services On An As Needed Basis.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Public Utilities (“Department”) is a member operator of the Underground Facility Damage Prevention and Safety Act legislated by the State of Florida under Chapter 556, which created a uniform Statewide procedure for determining the existence of underground utilities prior to excavation. This system provides member operators an opportunity to identify and locate underground facilities to avoid potential accidents without having the need for excavators or excavating contractors to contact each and every underground utility provider (known as member operators under the Act) to determine whether such utilities are present in the area to be excavated.
Underground Utility Location Services being provided from a qualified vendor is required for the Department on an as needed basis. Department staff prepared the bid for Underground Utility Location Services. On May 10, 2022, Notice of Bid Availability for Bid No. IFB-4725-22-RL was posted on the City’s website, advertised, and sent to 1,443 firms and viewed by 48 vendors on Bidsync.com in accordance with Section 38.43(F) of the City’s Procurement Code. On May 10, 2022, four bid proposals were received for Bid No. IFB-4725-22-RL, with the following results:
NO. BIDDER BID TOTAL
1 High Tech Engineering Incorporated, d/b/a $255,992.00
High Tech Locating
2 USIC Locating Services, LLC. $404,750.00
3 VENEGROUP $494,437.50
4 Craig A. Smith & Associates $1,012,102.00
The Department of Public Utilities and the Procurement Services Division thoroughly evaluated the Bids in accordance with Section 38.43(F) of the City’s Procurement Code, and after evaluation, High Tech Engineering Incorporated, d/b/a High Tech Locating, was determined to be the best value and lowest responsible bidder. On May 17, 2022, a Notice of Intent to Award was posted on the City’s website and on Bidsync.com and resulted in no bid protests.
This agenda item seeks approval of execution of the attached blanket purchase agreement with High Tech Engineering Incorporated, d/b/a High Tech Locating, in the amount of $500,000.00 for Underground Utility Location Services, based on an average annual cost of the services over the past few years.
The blanket purchase agreement with High Tech Engineering Incorporated, d/b/a High Tech Locating, provides an initial term of two years on an as needed basis, with two additional one-year renewal terms, at the option of the City and under the same terms and conditions.
Fiscal Impact
A bid was accepted for $255,992.00, however the actual funding required could be closer to $500,000.00 based on servicing requirements. A portion of the funding for this project was included in the FY 2022 Operating Budget, and is available in account numbers 442.400201.53600.531170.000000.000.000, 442.400202.53600.531170.000000.000.000, 443.410101.53800.531170.000000.000.000 and 114.140301.52400.534980.000000.000.000 and will be budgeted in subsequent fiscal years’ operating budgets subject to approval and adoption by the City Commission.
Department of Public Utilities staff will manage this project. No additional staff is needed as a result of this project.
Recommended for inclusion on the agenda by:
Feng (“Jeff”) Jiang, Assistant Director, Department of Public Utilities
Vivek Galav, Director, Department of Public Utilities
Gus Zambrano, Assistant City Manager/Sustainable Development
Attachments:
• Resolution - Underground Utility Location Services BPA
• Draft Blanket Purchase Agreement - Underground Utility Location Services BPA
• Award Recommendation Letter - Underground Utility Location Services BPA
• Bid Tabulation - Underground Utility Location Services BPA
• Bid Proposal_High Tech - Underground Utility Location Services BPA
• Bid Proposal_UIC Locating - Underground Utility Location Services BPA
• Bid Proposal_Venegroup - Underground Utility Location Services BPA
• Bid Proposal_Craig A. Smith - Underground Utility Location Services BPA
• Sunbiz Detail - Underground Utility Location Services BPA