Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Contract With Hollywood Woodwork, LLC. For Permitting, Fabrication And Installation Of The Architectural Fence For The ArtsPark Improvements Project, A General Obligation Bond Project, In An Amount Up To $842,012.35.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The ArtsPark Improvements Project at Young Circle was one of the General Obligation Bond (“GOB”) projects approved by the voters.
The Department of Design and Construction Management (“DCM”) and the Department of Parks, Recreation, and Cultural Arts (“PRCA”) desire to fabricate and install an architectural fence around the amphitheater to allow for ticketed events at the park.
It is in the best interest of the City to enter into an agreement with a qualified fence fabricator and installer to provide professional services for fabrication and installation of the architectural fence.
In the competitive process, staff initially procured Construction Manager at Risk (“CMAR”) services via the Continuing Services Wheel for a Construction Manager at Risk Phase I contract with D Stephenson Construction, Inc.
On January 19, 2022, via Resolution R-2022-012, D. Stephenson Construction, Inc. was later terminated for convenience.
A second procurement was advertised to fence contractors via RFP-4729-22-WV. On November 2, 2022 via Resolution R-2022-325 all responses were rejected for being non-responsive and non-responsible.
DCM requested and negotiated a proposal from Hollywood Woodwork, LLC for final permitting, fabrication and installation of an architectural fence around the perimeter of the ArtsPark amphitheater in an amount up to $836,416.35, which staff has determined to be fair and reasonable and in accordance with industry standards.
An add alternate for high performance coating in the amount of $50,771.00 is included within the proposal amount of $842,012.35 to provide high performance, ceramic-based coating for vandalism prevention and repairs.
An add alternate for increased panel thickness in the amount of $50,000.00 is included within the proposal amount of $842,012.35 to increase the thickness from ¼” to ½” panels.
An irrigation and electrical allowance of $100,000.00 is included within the proposal amount of $842,012.35 for unforeseen conditions including, but not limited to, structural post foundation conflicts with existing utilities.
An owner contingency of $76,037.85 is included within the proposal amount of $842,012.35 for unforeseen conditions including, but not limited to, electrifying the gates, adding light fixtures, overtime costs, payment and performance bond, special inspections, material testing, full time safety personnel, Building Information Modeling (BIM) coordination, permit revisions, and/or other conditions.
The allowance shall only be used as reviewed and approved by staff and any remaining value to be returned to the City.
Fiscal Impact:
Funding for this project was included in the amended FY 2024 Capital Improvement Plan and is available in account numbers 333.309901.57200.563010.001199.000.000, and 334.179901.57200.563010.001199.000.000.
Recommended for inclusion on the agenda by:
Jose Cortes, Director, Design and Construction Management
Gus Zambrano, AICP, Assistant City Manager/Sustainable Development