Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Ranking And Appointing Two (2) Special Magistrates Pursuant To Chapter 36 Of The City Of Hollywood Code Of Ordinances And Authorizing The Execution Of The Attached Retainer Agreements Between The Two (2) Highest Ranked Special Magistrates And The City Of Hollywood, Florida For An Estimated Annual Expenditure Of $10,000.00.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Police Department, Code Enforcement Division desires to appoint two (2) Special Magistrates to serve the City of Hollywood.
Chapter 162, Florida Statutes, authorizes a municipality to adopt Special Magistrates to hold hearings and assess fines against violators of the respective municipal codes and ordinances.
Chapter 36, City of Hollywood Code of Ordinances, authorizes the City Commission to appoint Special Magistrates to hold their positions at the pleasure of the City Commission.
Special Magistrates must be members in good standing of the Florida Bar, experienced in administrative law and procedures.
On July 24, 2014, RFQ-4416-14-JE was electronically posted on the City's website, advertised and sent to 1227 firms on Bidsync.com in accordance with the City's Purchasing ordinance, Section 38.42 (A) (1).
RFQ-4416-14-JE was opened at 3:00 p.m., Thursday, August 21, 2014, and resulted in three (3) responses as follows:
§ Judith E. Secher, Esq.
Hollywood, Florida
§ Thomas J. Ansbro, P. A.
Parkland, Florida
§ The Law Office of Odelia Goldberg
Ft. Lauderdale, Florida
The responses were evaluated based upon the following criteria: 1) Experience in litigation and quasi-judicial proceedings in the areas of local government land use, property, and municipal code enforcement; 2) Past experience as Special Magistrate, Judge, Magistrate, Mediator, Arbitrator, or Hearing Officer; (3) References to include past and present engagements; 4) Pricing/Rate and reimbursement for travel, per diem expenses, photocopying, telephone, or other incidental expenses or additional work beyond the scope of work.
On September 16, 2014, the responses were evaluated by a three (3) member committee representing the Police Department, Code Enforcement, and the City Attorney's Office.
The response received from The Law Office of Odelia Goldberg was deemed non-responsive as they did not submit their qualification documents with their RFQ.
The two remaining responses received were evaluated and the scores were compiled to arrive at the following rankings:
Thomas J. Ansbro, P.A. 285
Judith E. Secher, Esq. 250
After evaluation of the responses, the Evaluation Committee recommends that the City Commission authorize the execution of Retainer Agreement(s) with the two (2) top ranked individuals to serve as Special Magistrates.
The Retainer Agreements will be executed for a one (1) year period, with the City's option to renew for two (2) additional one (1) year periods.
The City of Hollywood reserves the right to terminate the agreement with or without cause effective thirty (30) days from date of written notice.
Award is subject to the City's receipt and approval of all insurance certificates required by the City's Risk, and indemnity to the City, along with signed Statement of Hold Harmless and Indemnity in favor of the City.
Funding for these agreements is available in the FY15 Legal Services Code Enforcement Board Account Number 01.2040.00143.539.003124 and Legal Services - Administrative Hearings 01.2043.00000.521.003124.
Recommended for inclusion on the agenda by:
Cathy Swanson-Rivenbark, City Manager
Matthew Lalla, Director, Financial Services
Frank Fernandez, Chief of Police
Joel Wasserman, Director, Procurement Services