Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Amend Resolution R-2017-379 To Include Additional Administrative Services, Update Approved The Vendor List, And Allocate Costs And Budget Transfers.
Body
Staff Recommends: Approval of the Resolution.
Explanation:
The Commission passed and adopted Resolution R-2017-379 authorizing the appropriate City officials to obtain professional temporary services in the fields of Human Resources, Information Technology, Procurement and Finance from Robert Half, Execu/search, KPMG, MSI Consulting, Kforce, Ancher Incorporated, Panorana Consulting and Triumph for an amount not to exceed $1,500,000.00.
The second phase of the ERP implementation requires temporary administrative tasks such as scanning, copying, uploading documents, filing, and researching documents.
The vendors currently providing temporary employment services to The City include Albion Staffing Solutions, Tampa Service Company, Inc D/B/A Pacesetter Personnel Services, and Alpha 1 Staffing/Search Firm, LLC, will be used to source the required temporary administrative services for the ERP effort.
Execu/search, KPMG, MSI Consulting, Ancher Incorporated, Panorana Consulting and Triumph have been found to be nonresponsive to the City in professional services requests and will be removed from the approved vendors list for this effort.
Insight Global and Strategic IT Staffing are capable of providing the required temporary Information Technology professional services for the ERP effort and will be added to the approved vendors list.
The funding amounts will be distributed to departments for the remaining fiscal year: Information Technology $131,600.00, Finance $92,000.00, Human Resources $75,000.00, and Procurement $39,520.00.
By approving this Resolution, the City of Hollywood will be able to fill positions as needed and without delays that would result from awaiting scheduled commission meetings.
City officials have met with AFSCME representatives informing them that these professional service positions are only temporary throughout the life of the project, there will be no impact as to jobs being forfeited, and pricing for professional services will be commensurate with experience and market rates and will be determined to be fair and reasonable.
The City of Hollywood will provide periodic updates to union representatives detailing temporary professional positions that have been contracted under this Resolution.
The approval for obtaining professional services will be for the remainder of Fiscal Year 2018, and expenditures shall be limited to amounts not exceeding $1,500,000.00 commencing on the approved date of this Resolution.
Additional firms may be added to support professional and administrative temporary services with due notice to the City Commission as the ERP advances through the various phases.
If an additional firm is proposed to be added, written notice will be provided to the City Commission, and Commission members will have seven calendar days to express in writing their concerns about the addition of the additional firm.
If a majority of the then sitting Commission members submit in writing their concerns about the addition of the firm, the City Manager will either terminate all plans to add the subject firm or place an item on the next available agenda of a regular Commission meeting for full consideration of the issue by the Commission.
All applicable procurement sections will be adhered to in accordance with the City of Hollywood procurement guide.
Certain routine and periodic budgetary adjustments, transfers and appropriations continue to be appropriate and necessary to ensure prudent financial management during the fiscal year. This Resolution additionally proposes certain budgetary transfers to line item account to be established to provide funding for professional and administrative services required for the ERP Implementation Project.
Recommended for inclusion on the agenda by:
Dr. Wazir A. Ishmael, City Manager
Douglas Gonzales, City Attorney
Adam Reichbach, ACM, Finance & Administration
Cintya Ramos, Director, Financial Services
Tammie Hechler, Director, Human Resources
Raheem Seecharan, Director, Information Technology
Paul A. Bassar, Director, Procurement & Contract Compliance