Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Change Order To Blanket Purchase Agreement PA601207 With HD Supply Facilities Maintenance, Ltd. For Cleaning Supplies, Equipment, And Related Products And Services To Increase The Contract Amount From $142,500.00 To $400,000.00.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The City relies on Blanket Purchase Agreement (PA601207) with HD Supply Facilities Maintenance, Ltd. (“HD Supply”), to supply essential cleaning supplies, equipment, and related products and services across multiple departments. PA601207 was originally approved by City Manager Memo PU-26-19 in an amount up to $90,000.00 annually for the period from November 17, 2025, to June 30, 2027, for a total contract amount of $142,500.00.
Since the agreement was put in place, several departments, most notably the Departments of Public Utilities and Public Works, have needed more janitorial supplies and equipment than originally anticipated. These items are critical for keeping City facilities functioning properly and ensuring that daily operations continue without interruption. As a result, the current agreement amount is no longer sufficient to meet ongoing needs throughout the remainder of the agreement period.
To address this, staff is requesting a change order to increase the amount under the agreement from $142,500.00 to $400,000.00.
Under Section 38.48 of the City’s Procurement Code, any change order exceeding the City Manager’s approval authority must be brought before the City Commission for formal approval.
The Director of the Department of Public Works recommends that the City Commission approve and authorize this change order to allow departments to continue purchasing necessary supplies and maintaining consistent service levels.
Fiscal Impact:
A portion of the funding for the change order is available in the FY 2026 Operating Budget in account numbers: 442.400601.53600.552140.000000.000.000, 442.400602.53600.552140.000000.000.000, 442.400701.53600.552140.000000.000.000, 442.400201.53600.552140.000000.000.000, 442.400202.53600.552140.000000.000.000, 442.400503.53600.546310.000000.000.000, 442.400601.53600.552140.000000.000.000, 442.400201.53600.546350.000000.000.000, 442.400201.53600.546310.000000.000.000, 001.500301.51900.546350.000000.000.000, 001.500204.51900.552240.000000.000.000, 001.500301.51900.531170.000000.000.000, 001.500302.54100.552310.000000.000.000, 001.500304.51900.552310.000000.000.000, 001.500303.51900.546350.000000.000.000, 001.300201.57200.552310.000000.000.000, 001.300602.57200.552310.000000.000.000, 001.300701.57200.552310.000000.000.000, 446.150201.54500.552140.000000.000.000, 446.150202.54500.552140.000000.000.000, 446.150203.54500.552140.000000.000.000, 446.150204.54500.552140.000000.000.000, 446.150205.54500.552140.000000.000.000, and will be budgeted in subsequent fiscal years’ operating budgets subject to approval and adoption by the City Commission.
Recommended for inclusion on the agenda by:
Roberto Travieso, Assistant Director, Public Works
Joseph S. Kroll, Director, Public Works
Jovan Douglas, Assistant City Manager