Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue A Purchase Order To M. Hanson & Co., Inc. For Furniture And Installation Services For The New Hollywood Police Headquarters Building, Based Upon The State Of Florida Alternate Contract Source 56120000-24-NY-ACS, The Interlocal Purchasing System (Tips) Vendor Agreement 230301, And Tips Vendor Agreement 240301, In An Amount Up To $1,428,785.34, In Accordance With Section 38.41(C)(5) Of The Procurement Code. (Piggyback)
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
In a Special Election held on March 12, 2019, voters of the City approved a variety of projects to be funded by a General Obligation Bond, including the Hollywood New Police Headquarters.
The New Police Headquarters project (“Project”) is now under construction, with Substantial Completion scheduled for the second quarter of 2026. At that time, the building will be substantially complete, and the process of installing furniture can begin.
The Project’s design team has worked to select the appropriate furniture for the building that is both cost-effective and durable. The City has identified a contract that was competitively bid by the New York State Office of General Services under Title Group 20915 - Furniture, All Types, issued on December 5, 2023, per award number 23295 (“NYS Contract”). The State of Florida Department of Management Services (“DMS”) has made purchases for furniture equipment and installation services under the NYS Contract pursuant to Alternate Contract Source (“ACS”) No. 56120000-24-NY-ACS Furniture, All Types (“Contract”), effective December 5, 2023.
This contract was awarded to 9 to 5 Seating, LLC (“9 to 5”), Kimball International Brands, Inc. (“Kimball”), Ergonom Corporation D/B/A ERG International (“ERG”), Affordable Interior Systems, Inc. (“AIS”), Krug, Aurora Storage Products, Inc. (“Aurora”) and Dauphin. These are all furniture brands that have been identified by the design team as having furniture products that cost-effectively meet the needs of the New Police Headquarters project.
The NYS Contract will be used as a piggyback contract for the procurement of this furniture. M. Hanson & Company, Inc. is an approved vendor for 9 to 5, Kimball, ERG, AIS, Krug, Aurora and Dauphin; they have agreed to extend to the City the same pricing under the terms and conditions set forth in NYS Contract. M. Hanson will also provide installation services for the furniture under this contract. The current term of the NYS Contract is from December 5, 2023 through December 1, 2028.
Some furniture items required for the building were not available through the NYS Contract but can be procured through TIPS.
On March 2, 2023, RFP 230301 Furniture, Furnishings, and services were competitively bid by the Texas Region 8 Education Services (“Region 8 ESC”), issued on May 31, 2025, per TIPS contract number 230301; and the Contract awarded Formaspace LP for an initial term of May 31, 2023, through May 31, 2028.
On March 7, 2024, RFP 240301 Furniture, Furnishings, and services were competitively bid by the Texas Region 8 Education Services (“Region 8 ESC”), issued on May 31, 2024, per TIPS contract number 240301; and the Contract awarded Emuamericas, LLC for an initial term of May 31, 2024, through May 31, 2029.
M. Hanson & Company, Inc. is an approved vendor for Formaspace LP and Emuamericas, LLC; and has agreed to extend the same pricing to the City under the terms and conditions set forth on both TIPS Contracts. M. Hanson will also provide installation services for the furniture under these contracts.
The period of performance during which the desired furniture and installation services will be acquired, through both the NYS Contract and the TIPS contract, is over a one-year period for an amount up to $1,417,661.30.
Section 38.41(C)(5) of the Procurement Code allows the Chief Procurement Officer to procure, without formal solicitation procedures, all goods, supplies, materials, equipment, and services that are the subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof (“piggyback”), provided that the goods, supplies, materials, equipment, or services are the subject of a price schedule negotiated by the entities listed above and is based strictly on competitive bids, quotations, or competitive proposals and not on any preference and such utilization of other governmental entities contracts shall be permitted only during the term of the other governmental entity’s contract.
The Deputy Director of DCM and the Director of the Office of Procurement and Contract Compliance recommend that the City Commission authorize the appropriate City officials to execute a blanket purchase agreement with M. Hanson & Company, Inc. for furniture in an amount up to $1,417,661.30 over a one-year period.
The furniture will be procured and installed concurrently with the construction schedule. Procurement of this furniture will not impact the overall project schedule.
Fiscal Impact:
Funding for this project is included in the amended FY2026 Capital Improvement Plan and is available in account numbers 334.179901.51900.563010.001190.000.000, 337.179901.51900.563010.001591.000.000. 334.179901.51900.563010.001553.000.000 and 334.179901.52100.563010.001553.000.000.
Recommended for inclusion on the agenda by:
Otis Thomas, Director, Office of Procurement and Contract Compliance
Elisa Iglesias, Deputy Director, Design and Construction Management
Raelin Storey, Assistant City Manager