Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Professional Services Agreement For Construction Engineering Inspection Services With R.J. Behar And Company, Inc. For The Beach Heights And Hollywood Country Estates Sidewalk, ADA Compliance And North 58th Avenue Sharrow Bike Lane Project, In An Amount Up To $354,648.65.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The City of Hollywood seeks to complete the Citywide sidewalk network to improve pedestrian safety and alternative modes of transportation. Grant funding for new sidewalk construction can be secured under the Broward County Planning Organization Complete Streets and other Localized Initiatives program.
On November 1, 2017, the City Commission approved Resolution R-2017-323, supporting the Complete Streets and other Localized Initiatives Program (“CSLIP”) grant application to the Broward Metropolitan Planning Organization (“MPO”) for the Hollywood Beach Heights and Hollywood Country Estates Sidewalk, ADA, and N. 58th Avenue Sharrow Installation Projects.
The Broward MPO issued an award letter for the projects dated January 22, 2019, which was included in the Florida Department of Transportation (“FDOT”) five-year work program for construction in FY-2024.
On April 20, 2022, the City Commission passed and adopted Resolution No. R-2022-104, approving and authorizing the appropriate City officials to execute Local Agency Program (“LAP”) Agreements in order to receive reimbursement funds for the design of the Beverly Park Sidewalk Project.
After conducting a Consultant Selection process, on December 7, 2022, the City Commission passed and adopted Resolution No. R-2022-354 approving and authorizing appropriate City officials to execute a Professional Services Agreement with Kimley Horn and Associates, Inc. (“KHA”) for the design and permitting of the Hollywood Beach Heights and Hollywood Country Estates Sidewalk, ADA, and N. 58th Avenue Sharrow Installation Project in an amount up to $427,339.00.
The project design has been completed, construction documents have been reviewed and approved by FDOT for construction phase funding.
On January 17, 2024, the City Commission passed and adopted Resolution No. 2024-006, approving and authorizing the appropriate City officials to accept and execute Hollywood Beach Heights and Hollywood Country Estates Sidewalk, ADA, and N. 58th Avenue Sharrow Installation Project LAP Grant Agreements for construction and construction engineering inspection in the amounts of $2,690,339.00 and $354.740.00 respectively.
City staff followed the requirements set forth in Section 287.055 Florida Statutes, entitled “Consultants Competitive Negotiation Act” (“CCNA”) and the City’s Procurement Code to obtain the services of Construction Engineering Inspection engineering consultants for this Project. On October 26, 2023, the City advertised on www.OpenGov.com <http://www.OpenGov.com> Request for Qualifications No. RFQ- 140-24-WV for Construction Engineering Inspection Services for Hollywood Beach Heights and Hollywood Country Estates Sidewalk, ADA, and N. 58th Avenue Sharrow Installation Project.
On November 16, 2023, the Office of the City Clerk and the Department of Design and Construction Management (“DCM”) received Statements of Qualifications packages from the following three firms:
• AE Engineering, Inc.
• Johnson, Mirmiran & Thompson
• RJ Behar and Company, Inc.
A Selection Committee, comprised of City staff, was assembled, approved by and working under the guidance of the Procurement Division, and made up of a Project Manager from the Public Utilities Department, as well as a Construction Management Field Services Manager and an Engineering Support Services Manager from DCM. On November 28, 2023, the Selection Committee met in a publicly advertised meeting to evaluate Statements of Qualifications based on the selection criteria published in the RFQ.
The Selection Committee completed the selection evaluation and ranked the firms as follows:
1. R. J. Behar & Company, Inc.
2. AE Engineering, Inc.
3. Johnson, Mirmiran & Thompson. Inc.
The RFQ, consultant responses, and Selection Committee rankings were submitted to the FDOT for their concurrence and approval to conduct and finalize contract negotiations with the top-ranked firm. A Notice of Intent to Rank was posted on November 28, 2023, and no protests were received.
On June 5, 2024, the City Commission passed and adopted Resolution R-2024-165, approving the final ranking and authorizing appropriate City officials to negotiate a contract with the highest-ranked firm, R.J. Behar & Company, Inc. (“RJ Behar ”) for the Construction Engineering Inspection services for Hollywood Beach Heights and Hollywood Country Sidewalk, ADA, and N. 58th Avenue Sharrow Lane Project.
The Department of Design and Construction Management (“DCM”) negotiated a scope and fee with R.J. Behar, the top-ranked firm, in an amount up to $354,648.65. in accordance with FDOT LAP guidelines. Staff has determined, and FDOT has concurred, the scope and fee to be fair and reasonable.
Fiscal Impact:
Funding for this project was included in the amended FY 2024 Capital Improvement Plan and is available in account numbers 117.179901.51900.563010.001463.000.000 and 334.179901.51900.563010.001463.000.000.
Recommended for inclusion on the agenda by:
Jose Cortes, Director, Department of Design and Construction Services.
Gus Zambrano, AICP, Assistant City Manager/Sustainable Development