Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Change Order To The Construction Management At Risk Phase II Construction Services Agreement With Lebolo Construction Management, Inc. For The Fire Station 74 HVAC System Replacement Project Phase B By Increasing The Funds Available By $900,639.00 To Match The Total Guaranteed Maximum Price In An Amount Up To $2,800,639.00.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution
Explanation:
On September 21, 2022, the City Commission passed and adopted Resolution No. R-2022-271 authorizing City officials to execute Continuing Service Agreements with the highest-ranked firms in each tier level to provide Construction Management at Risk services, with Lebolo Construction Management, Inc. (“Lebolo”) being one of the firms.
Fire Station 74 serves as the City’s Emergency Operations Center (“EOC”) and the main office headquarters for the Fire Rescue team. It is essential that this building operates at peak performance and has reliable, efficient HVAC equipment to maintain a safe, healthy, and comfortable environment for personnel.
The HVAC system at Fire Station 74, including air handling units and associated mechanical equipment, is at or beyond the end of its useful life. On February 28, 2026, one of the air handling units became fully inoperable, impacting critical operational areas and living quarters. Additional units and components are also operating in a deteriorated condition and are no longer effectively conditioning the building.
The City recently completed substantial work on the Fire Station 74 Chiller Replacement Project. While the new chiller system is capable of operating at peak performance, the existing air handling units and associated components are unable to reliably meet system demand, creating an immediate need for a comprehensive HVAC replacement project.
Lebolo has provided the Department of Design and Construction Management (“DCM”) with a Guaranteed Maximum Price Phase II proposal for the Fire Station 74 HVAC System Replacement project, Phase A, in an amount up to $1,900,000.00 and Phase B, in an amount up to $900,639.00 which staff has determined to be fair and reasonable and in accordance with current industry standards.
On May 6, 2026, the City Commission passed and adopted Resolution No. R-2026-150, approving the execution of a CMAR contract with Lebolo for the Fire Station 74 HVAC system replacement project, Phase A, in an amount up to $1,900,000.00
The Phase B scope of work includes replacement of the air handling units and associated components, including but not limited to: Variable Air Volume boxes, Variable Frequency Drives, duct heaters, dampers, airflow measuring stations, louvers, fans, pumps, and full integration into the City’s existing HVAC control system.
The Director of DCM recommends that the City Commission approve and authorize the execution of the attached change order for the Fire Station 74 HVAC System Replacement project, Phase B in an amount up to $900,639.00.
Fiscal Impact:
Funding for this project was included in the amended FY 2027 Capital Improvement Plan and is available in account numbers 334.519901.52200.564531.001586.000.000, 337.179901.51900.563060.002095.000.000 and 334.219901.52200.564531.001586.000.000.
Recommended for inclusion on the agenda by:
Steve Stewart, Director, Office of Procurement and Performance Management
Marc Gambrill, Director, Design and Construction Management
Jose Cortes, Assistant City Manager