Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached Agreements And To Issue The Attached Blanket Purchase Orders Between Cedenos Comfort Cooling, LLC As The Primary Vendor And Thermal Concepts, Inc. As The Secondary Vendor And The City Of Hollywood For HVAC Equipment Preventative Maintenance And Repair Services For An Estimated Annual Expenditure Of $157,245.00.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Department of Public Utilities identified a need for HVAC Equipment Preventative Maintenance and Repair Services.
On September 28, 2015, Bid Number F-4469-15-RL was electronically advertised via BidSync in accordance with the City’s Purchasing Ordinance, Section 38.42 (A).
Bid Number F-4469-15-RL was opened at 3:00 P.M. on October 27, 2015, and resulted in responses from five (5) bidders:
Cedenos Comfort Cooling, LLC
Davie, FL
Thermal Concepts, Inc.
Davie, FL
Airmatic Controls Inc.
Davie, FL
Premier Air Conditioning & Refrigeration, Inc.
Hialeah, FL
Temptrol Air Conditioning, Inc.
Miami, FL
The bid language requested that each bidder provide hourly unit pricing rates for the required services and a percentage markup on materials.
The bid results are as follows:
Cedenos Comfort Cooling, LLC $137,245.00
Thermal Concepts, Inc. $156,435.00
Airmatic Controls Inc. $162,432.00
Premier Air Conditioning & Refrigeration, Inc. $169,295.00
Temptrol Air Conditioning, Inc. $180,525.00
In addition to the bid total, an estimated $20,000.00 is requested to cover the cost of parts and/or materials on an annual basis.
The Department of Public Utilities determined that the bids submitted by Cedenos Comfort Cooling, LLC and Thermal Concepts, Inc. meet the specifications, terms and conditions of the bid and are the lowest responsive, responsible bidder.
Bid Number F-4469-15-RL allows for award to multiple bidders, with the primary vendor receiving the initial request for work and the secondary vendor receiving requests for work as necessary, in cases of emergency, or if it is in the best interest of the City of Hollywood.
After all Bids received were evaluated, the Director of Public Utilities and the Director of Procurement Services recommend that the City Commission approve awards to Cedenos Comfort Cooling, LLC of Davie, Florida, as the primary vendor, and Thermal Concepts, Inc. of Davie, Florida, as the secondary vendor, for an estimated annual expenditure of $157,245.00.
The term for services is for an initial two (2) year period with the right to renew for one (1) additional one (1) year period providing all terms, conditions and specifications remain the same, both parties agree to the renewal, and such renewal is approved by the City.
Award is subject to the City’s receipt and approval of all insurance certificates required by the City’s Risk Manager, and indemnity to the City.
Funding for the attached Blanket Purchase Orders has been provided for in the fiscal year 2016 budget in 42.4001.00000.536.003117 - Operations, 42.4011.00762.536.003117 - Maintenance and 42.4041.00782.536.005224 - Maintenance Facilities and will be budgeted in subsequent fiscal years.
Recommended for inclusion on the agenda by:
Wazir A. Ishmael, City Manager
Matthew Lalla, Director, Financial Services
Steve Joseph, Director, Public Utilities
Joel Wasserman, Director, Procurement Services