Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue A Purchase Order Between Environmental Products Of Florida And The City Of Hollywood For The Purchase Of A Complete Sanitary Sewer Inspection System (Rovver X Sat Complete System And Sprinter Van With Turbo Diesel) In An Amount Not To Exceed $249,775.03; And Approving An Amendment To The Fiscal Years 2012, 2013 And 2014 Capital Improvement Programs As Set Forth In The Attached Exhibit A.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The City of Hollywood sanitary sewer system is comprised of over 250 miles of gravity sewer pipes (ranging from 6-inch to 72-inch in diameter), 4,518 sewer manholes and 84 lift stations.
The Department of Public Utilities, Underground Utilities Division, is tasked with the overall evaluation, maintenance and repair of the gravity pipelines and the sewer manholes.
The Underground Utilities Division currently owns two (2) sanitary sewer inspection systems which were purchased in 1995 and 2002.
The sanitary sewer inspection system purchased in 1995 has become obsolete, antiquated and has surpassed its useful life expectancy due to age and must be replaced to guarantee the continuation of services and maintenance of the City's sanitary sewer system.
The requested equipment was competitively solicited by the National Joint Powers Alliance (NJPA), Request for Proposal (RFP) number 022014, and subsequently awarded to Envirosight for sewer vacuum, hydro-excavation, and/or street sweeper equipment with related accessories and supplies.
Environmental Products of Florida is the exclusive authorized dealer of the requested equipment for Envirosight in the state of Florida.
The Department of Public Utilities, Underground Utilities Division requires the purchase of a 2014 Rovver X SAT Complete System and Sprinter Van with Turbo Diesel (or Sanitary Sewer Inspection System) to keep track with the continuous inspections of the city wide underground sanitary sewer system.
The City of Hollywood is a participating member of the National Joint Powers Alliance (NJPA), a national Cooperative Purchasing not for profit whose members are governmental entities.
Section 38.40(C)(5) of the City's Purchasing Ordinance allows the Director to procure without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services area: (i) the subject of a price schedule negotiated by the state or the United State government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
It is necessary to amend the approved Fiscal Years 2012, 2013 and 2014 Capital Improvement Programs and allocate funding, as set forth in Exhibit A.
The Director of Public Utilities and the Director of Procurement Services recommend the issuance of a Purchase Order to Environmental Products of Florida for the purchase of a complete sanitary sewer inspection system in an amount not to exceed $249,775.03.
Recommended for inclusion on the agenda by:
Cathy Swanson-Rivenbark, City Manager
Matthew Lalla, Director, Financial Services
Steve Joseph, Director, Public Utilities
Joel Wasserman, Director, Procurement Services