Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With Ferguson Enterprises, LLC. For The Purchase Of Neptune Meters In An Annual Amount Not To Exceed $350,000.00 Over The One-Year Period From March 2, 2023 To March 1, 2024, In Accordance With Section 38.49(C)(1) Of The Procurement Code (Renewals)(Sole Source).
Strategic Plan Focus
Infrastructure & Facilites
Body
Staff Recommends: Approval Of The attached Resolution.
Explanation:
The Department of Public Utilities (“Department”) maintains and operates the City’s water meter system and stocks water meters, spare parts, and accessories as regular stock items to perform repairs, replace obsolete units, and install new water service connections.
The Department is currently utilizing Neptune Meters and these meters are sold exclusively through the authorized representative Ferguson Enterprises, LLC.
On January 9, 2022, Ferguson Enterprises, LLC., provided a quote for the purchase of water meters manufactured by Neptune for an estimated annual expenditure of $350,000.00 for a one-year period commencing upon the execution of a blanket purchase agreement with an option to renew for two additional one-year periods subject to Ferguson’s acceptance, and the City’s determination of satisfactory performance and that the renewal will be in the best interest of the City.
The current blanket purchase agreement expires on March 1, 2023 and the parties desire to renew the agreement for the initial one-year renewal period for an amount not to exceed $350,000.00;
Section 38.49(C)(1) of the Purchasing Ordinance provides that, when a contract entered by the City pursuant to City Commission approval provides for one or more renewals by affirmative action of the City and the estimated annual cost of a renewal exceeds $250,000.00, only the City Commission is authorized to approve such renewals.
Fiscal Impact
Funding for the attached blanket purchase order is available in the FY 2023 Operating Budget in account number 441.400201.53600. 552260.000000.000.000.
The Director of Public Utilities recommends that the City Commission approve and authorize the initial renewal of the blanket purchase agreement PA600466 for a one-year period to Ferguson Enterprises, LLC. for the purchase of water meters manufactured by Neptune Technology Group for an amount not to exceed $350,000.00.
Recommended for inclusion on the agenda by:
Keith Moran, Deputy Director/Finance, Department of Public Utilities
Vincent Morello, Director, Department of Public Utilities
Gus Zambrano, Assistant City Manager/Sustainable Development
Attachments:
• Resolution
• R-2022-062
• Ferguson Certificate of Insurance
• Draft Blanket Purchase Agreement PA600466