Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Purchase Order Between CDW-G And The City Of Hollywood For The Purchase Of Computers (PC’s/Laptops) And Related Equipment For A Not To Exceed Of $200,000.00.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Department of Information Technology (IT) desires to purchase Dell Personal Computers (PC’s) and laptops and related equipment to replace the current obsolete equipment that has passed its age and functionality, and furthermore, the current manufacturer’s warranty is due to expire on the current equipment June, 2017.
The requested new Dell PC’s and laptops will be purchased with a four (4) years warranty and any further servicing on this equipment will be handled in-house by IT staff.
The PC’s and laptops are available through CDW-G pursuant to the National Joint Powers Alliance (NJPA) Contract Number 100614, which was procured by competitive bid.
Section 38.40 (C)(5) of the Purchasing Ordinance allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
The Director of Information Technology and the Director of Procurement and Contract Compliance recommend that the City Commission approve the issuance of the attached Purchase Order to CDW-G for the purchase of PC’s/laptops and related equipment in the estimated amount of $138,949.00, and approval for expenditure for a not to exceed of $200,000.00 for additional purchases to support and maintain other related equipment scheduled to expire later in Fiscal Year 2017.
Funding for this purchase is available in the Maintenance - Machinery Account Number 57.1348.00000.590.004633 in the amount of $83,877.80 and in the Computer Hardware Account Number 57.1345.00000.590.006441 in the amount of $116,122.20.
Recommended for inclusion on the agenda by:
Dr. Wazir A. Ishmael, City Manager
George R. Keller, Jr., ACM, Finance & Administration
Raheem Seecharan, Director, IT
Paul Bassar, Director and Contract Compliance, Procurement