Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute All Local Agency Program Agreements And Supplemental Agreements For Construction And Construction Engineering Inspection Services With The Florida Department Of Transportation In Order To Receive Reimbursement Funds For The Beverly Park Sidewalk And ADA Compliance Project, And The Hollywood Beach Heights And Hollywood Country Estates Sidewalks, ADA Compliance, And Sharrow Projects.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The City of Hollywood seeks to complete the Citywide sidewalk network to improve pedestrian safety and alternative modes of transportation. Grant funding for new sidewalk construction can be secured under the Broward County Planning Organization Complete Streets and other Localized Initiatives program.
On November 1, 2017, the City Commission approved Resolution R-2017-323, supporting the Complete Streets and other Localized Initiatives Program (“CSLIP”) grant application to the Broward Metropolitan Planning Organization (“MPO”) for the Beverly Park Sidewalk and ADA Compliance Project, and the Hollywood Beach Heights and Hollywood Country Estates Sidewalk, ADA, and N. 58th Avenue Sharrow Installation Project.
On January 22, 2019, the Broward MPO issued an award letter for the projects, which was included in the Florida Department of Transportation (“FDOT”) five-year work program for construction in FY-2024.
On January 20, 2021, the City Commission approved Resolution R-2021-014, continuing to support the above-referenced CSLIP projects; pending future City Commission approvals of future Local Agency Program (“LAP”) Agreements with FDOT, which serves as an instrument to receive reimbursement funds for expenditures related to the design, construction, and construction engineering and inspections services of these projects.
On April 20, 2022, the City Commission passed and adopted Resolution No. R-2022-104 approving and authorizing appropriate City officials to execute the attached LAP Agreement to reimburse the City for the design costs related to the Beverly Park Sidewalks and ADA Compliance Project, up to a maximum project cost amount of $900,000.00.
On December 7, 2022, the City Commission passed and adopted Resolution No. R-2022-353 approving and authorizing appropriate City officials to execute a Professional Services Agreement with Kimley Horn and Associates, Inc. (“KHA”) for the design and permitting of the Beverly Park Sidewalks project in an amount up to $531,541.00. Project design is progressing on schedule and LAP Encumbrance (execution of Construction and Construction Engineering Inspection LAP Project Agreements) is scheduled for February 2, 2024.
On April 20, 2022, the City Commission passed and adopted Resolution No. R-2022-104 approving and authorizing appropriate City officials to execute the attached LAP Agreement to reimburse the City for the design costs related to the Beach Heights Sidewalks project, up to a maximum project cost amount of $666,290.00.
On December 7, 2022, the City Commission passed and adopted Resolution No. R-2022-354 approving and authorizing appropriate City officials to execute a Professional Services Agreement with KHA for the design and permitting of the Beach Heights Sidewalks project in an amount up to $427,339.00.
On October 4, 2023, the City Commission passed and adopted Resolution No. 2023-306, approving and authorizing the City officials to accept and execute Beverly Park Sidewalks LAP Agreements for construction and construction engineering inspections in an amounts up to $2,264,751.00 and $331,978.00, respectively.
On October 4, 2023, the City Commission passed and adopted Resolution No. 2023-306, approving and authorizing the appropriate City officials to accept and execute Beach Heights Sidewalks LAP Agreements for construction and construction engineering inspection in amounts up to $1,927,862.00 and $279,862.00, respectively.
The Department of Design and Construction Management has completed the Local Agency Program submittals for these projects, which include staff qualifications, contract documents, construction plans, cost estimates and environmental studies. Based on these documents, DCM has been presented by FDOT with the Local Agency Program Agreements with additional funding for both projects in the total amount of $937,782.00.
The Department of Design and Construction Management recommends that the City Commission approve and authorize the appropriate City officials to accept and execute Beverly Park Sidewalks LAP Agreements, once provided for execution by FDOT to the City, for construction and construction engineering inspections in the amounts of $2,365,253.00 and $331,978.00, respectively.
The Department of Design and Construction Management recommends that the City Commission approve and authorize the appropriate City officials to accept and execute Beach Heights Sidewalks LAP Agreements, once provided for execution by FDOT, for construction and construction engineering inspection in the amounts of $2,690,264.00 and $354,740.00, respectively.
Fiscal Impact:
Contingency funding for the two CSLIP projects was included in the amended FY 2024 Capital Improvement Plan, and is available in account numbers 117.179901.51900.563010.001463.000.000 and 117.179901.54100.563010.001460.000.000.
Funding for construction engineering and inspections, and for construction services related to these two projects will be reimbursed by FDOT, upon the execution of a related Local Agency Program Agreement.
Recommended for inclusion on the agenda by:
Jose Cortes, Director, Department of Design and Construction Management
Gus Zambrano, AICP, Assistant City Manager/Sustainable Development