Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute Change Order Number Seven With O’Donnell Dannwolf And Partners Architects, Inc. For Additional Services For Environmental Assessments And Stormwater Analysis And Design Related To The New Police Headquarters, A General Obligation Bond Project, In An Amount Not To Exceed $268,900.00.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
In a Special Election held on March 12, 2019, voters of the City approved a variety of projects to be funded by a General Obligation Bond, including the Hollywood New Police Headquarters.
On February 19, 2020, the City Commission passed and adopted Resolution No. R-2020-047, approving the proposal with O’Donnell Dannwolf and Partners Architects, Inc. (“ODP”) to provide Architectural/Engineering Services for the New Police Headquarters project based upon the professional services agreement approved by Resolution No. R-2019-222.
The New Police Headquarters project has now completed the Concept Design Phase and has moved into Schematic Design. During the Concept Design Phase, the City Manager previously approved Change Order Numbers 1 through 6 for a total amount of $98,420.00 in accordance with section 38.48 of the Procurement Code.
During the Phase I and Phase II Environmental Site Assessments completed in the Concept Design Phase, contamination was discovered on the existing Orangebrook Golf Course Driving Range. The City must address these issues in accordance with the terms of the project’s Environmental Assessment and Remediation (“EAR”) License. To address this contamination, additional services are required for further soil and groundwater testing and evaluation, report preparation, development of a soil management plan, and submittal to Broward County Environmental Protection and Growth Management Department (“BCEPGMD”), Engineering & Permitting Division, for approval in order to permit and construct the New Police Headquarters project. This work is time-critical due to BCEPGMD permitting requirements. This work is detailed in the attached proposal.
During the Concept Phase, the design team identified the existing site elevations and stormwater infrastructure and evaluated the stormwater management requirements for the New Police Headquarters. The Design Team determined that the stormwater management analysis and design required for the project is more extensive than was anticipated at the time the contract was written. It was determined that in addition to the anticipated stormwater design to compensate for the impervious surfaces constructed as part of the New Police Headquarters project, there was the need for additional stormwater analysis and design to account for the site’s current use as floodplain storage for the surrounding area. Change Order Seven includes the additional services required to complete design and permitting for the New Police Headquarters project, as well as additional services for the design and analysis to move the offsite stormwater to Orangebrook Golf and Country Club property, if necessary. If the stormwater management area is located on Orangebrook Golf and Country Club property, additional environmental and survey work would also be required.
This work is also detailed in Change Order Request Seven in the attached proposal. The fee for this additional services work includes the analysis and design necessary to design the offsite stormwater retention pond on the land currently in use as the Orangebrook Driving Range; an allowance is provided for the additional work required if this offsite stormwater retention pond is located on Orangebrook Golf Course.
Section 2.02A. of the Professional Services Agreement provides for additional services such as the aforementioned environmental assessments and stormwater analysis and design that are beyond the basic services being provided under the project.
The Department of Design and Construction Management has evaluated the scope of services and negotiated the fee in the attached proposal for Change Order Number Seven, and has determined such fees to be fair and reasonable. The services described above have a base fee of $182,070.00 and an allowance for additional services on an as-needed basis of $86,830.00, as outlined in the proposal. Providing the allowance for additional services that are challenging to quantify at this point in the design process allows the project to utilize only those services that are determined by staff to be required for project completion, while providing the flexibility for the City to make decisions based on information provided during the course of project design. This results in a total not to exceed amount of $268,900.00. The consultant will complete the proposed professional engineering services in approximately six months and will not impact the overall project schedule.
Fiscal Impact:
Funding for this project was included in the amended FY 2022 Capital Improvement Plan and is available in account number 333.209901.52100.531210.001190.000.000.
Recommended for inclusion on the agenda by:
Steve Stewart, Assistant Director of Financial Services for Procurement
Chris O’Brien, Chief of Police
Jose Cortes, Director, Design and Construction Management
Gus Zambrano, Assistant City Manager, Sustainable Development