Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute Blanket Purchase Agreement PA600708 With T-Mobile USA, Inc. For The Purchase Of Cellular Telephone Minutes, Data Plan Services, Products, And Related Equipment Based On NASPO Contract MA176-1 For An Estimated Amount Not To Exceed $140,000.00 For The Period From July 1, 2023 To August 11, 2024, In Accordance With Section 38.41(C)(5) Of The Code Of Ordinances (Piggyback).
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Information Technology Department requires a vendor to support the purchase of cellular minutes, data plan services, products, and other related equipment. To date, the City currently has approximately 600 T-Mobile USA, Inc. devices to facilitate the operational needs of departments. The requested funds will cover data usage charges, texting, regulatory fees, federal taxes, and any new products/accessory purchases.
The Information Technology Department identified NASPO Contract #MA176-1 with T-Mobile USA, Inc. for Mobile Communication Services. This Agreement was entered into on July 01, 2019, for a five-year period ending on June 30, 2024. Amendment 3 of the contract extended the end date to August 11, 2024.
The estimated cost to maintain all the City’s T-Mobile Wireless equipment is $120,000.00 annually or $140,000.00 over a 14-month period. The Information Technology Department is requesting continuity of these telecommunication services Citywide by approving a Blanket Purchase Agreement through a 14-month contract with T-Mobile USA, Inc. The contract has no penalties or requirements for termination, and the City will continue to compare contracts for the best rates from this provider.
The approved Blanket Purchase Agreement will be available for use by all City departments.
Fiscal Impact:
A portion of the funding for this blanket purchase agreement is available in the FY 2023 Operating Budget in account number 557.130101.51900.541022.000000.000.000 and will be requested in subsequent fiscal years’ operating budgets subject to approval and adoption by the City Commission.
This purchase order is for Citywide usage and additional funding will be identified on an as needed basis by each respective department subject to available funds.
Recommended for inclusion on the agenda by:
Raheem Seecharan, Director, Information Technology
Adam Reichbach, Assistant City Manager for Finance & Administration