Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Renew The Blanket Purchase Agreement With Circuit Transit Inc. For Micro Transit Services Under The Same Terms And Conditions In An Estimated Amount Of Up To $1,246,000.00 For The Period From July 1, 2025, To June 30, 2026.
Strategic Plan Focus
Quality of Life & Strong Neighborhoods
Body
Staff Recommends: Approval of the attached Resolution
Explanation:
The City Commission requested that staff implement micro transit/circulator services to provide residents and visitors with alternative transportation to and from West Hollywood, Downtown Hollywood, Hollywood Beach, and the City's public parking garages. On June 7, 2023, the City Commission passed and adopted Resolution No. R-2023-161, approving a Blanket Purchase Agreement in the amount up to $1,128,942.00 with Circuit Transit Inc., for Citywide micro transit/circulator services for an initial one-year term from July 1, 2023, to June 30, 2024, with three additional one-year optional renewal periods. This service is branded as the Sun Shuttle and is separate from the Holly-Go Community Shuttle which receives funding through the Broward County transportation surtax.
The Department of Development Services - Engineering, Transportation and Mobility Division desires to issue the second of three one-year renewals to the Blanket Purchase Agreement in the annual amount of $1,246,000.00 for the one-year renewal period from July 1, 2025, to June 30, 2026.
In Zone 1, Hollywood East covering Downtown and Beach areas, costs are covered jointly by the City and the Community Redevelopment Agency (CRA). From July 1, 2025 to September 30, 2025 (FY25) the cost share between the City and CRA will remain the same as the previous contract year (63% CRA and 37% City). With the CRA downtown district no longer receiving tax increment funding (TIF), starting October 1, 2025 (FY26) the CRA will no longer fund its portion, reducing the CRA cost share for the remainder of the contract term until June 30, 2026. Over the one-year term of the contract renewal, the City is responsible for 53% and the CRA is responsible for 47% of the annual amount.
The City is responsible for all costs associated with Zones 2 & 3 which has been combined into a single zone (Zone 2 - Hollywood West).
Recent surveys completed as part of a comprehensive transit study strongly support the continued use of the micro transit/circulator service. Staff are in the process of implementing various transit study recommendations that will optimize the service by modifying the operational zones, vehicle allocation, service hours, and fares. Specifically, the following actions will be addressed during the upcoming contract term:
• Co-branded marketing and awareness conducted by Circuit Transit, Inc.
• Circuit App improvements (Apple Pay/Google Pay, bulk fare and tap to pay purchase functionality) to improve user’s ride purchase experience.
• Re-allocation of vehicles between zones.
• Modification of operating schedules based on use.
• Tailored micro transit zone boundary adjustments such as the elimination of low usage areas and private access/gated community locations and the addition of underserved locations with high transit propensity scores.
o Zone 1: Extension to connect to Hollywood Boulevard and Sheridan Street Tri-Rail Stations.
o Zone 2: Eliminate Carriage Hills, incorporate TY Park (entrance), Playland Estates, Grandview (entrance), and Post-Haste Plaza.
• Re-evaluation of vehicle type and size for each zone, i.e. reducing the number of GEMs (vehicles like golf carts) and replacing them with sedans.
• Development of performance goals and key performance indicators (riders per hour, cost per rider, etc.).
The Director of the Department of Development Services recommends the City Commission approve and authorize the second one-year renewal of the Blanket Purchase Agreement with Circuit Transit Inc. in an amount up to $1,246,000.00 over the second one-year renewal period.
Fiscal Impact:
Funding for this renewal is available in the FY 2025 Operating Budget in the accounts below and will be budgeted in subsequent fiscal years’ operating budget subject to approval and adoption by the City Commission:
Zone 1 Total: $1,001,206.00,
• CRA will contribute 47% of costs from account numbers 163.638504.55200.548060.000000.000.000 and 166.668602.55200.548060.000000.000.000
• The City will contribute the remaining 53% in account number 336.140201.54100.531170.000000.000.000
Zone 2 and 3 Total: $244,794.00,
• City will contribute 100% of the costs which will be provided in account number 336.140201.54100.531170.000000.000.000
Recommended for inclusion on the agenda by:
Clarissa Ip, City Engineer
Andria Wingett, Director of Development Services
Raelin Storey, Assistant City Manager