Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute Authorization To Proceed For Work Order Number H&S 24-05 With Hazen And Sawyer, P.C., Work Order Number TTH 24-02 With Tetra Tech, Inc., Work Order Number B&C 24-04 With Brown And Caldwell, And Work Order Number ARC 24-03 With Arcadis U.S., Inc., To Provide Professional Engineering Services During An Emergency If A Catastrophic Failure Or Unpredictable Damage Occurs, In An Amount Up To $15,000.00 For Each Firm For A Total Amount Up To $60,000.00; Amending the Fiscal Year 2024 Capital Improvement Plan.
Strategic Plan Focus
Infrastructure & Facilites
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Public Utilities (“Department”) is developing standard operating procedures related to hurricane preparedness and response planning. The Department has determined that professional engineering services are needed if a catastrophic failure or unpredictable damage to Department infrastructure occurs during a major hurricane or other emergency events.
On September 6, 2023, the City Commission passed and adopted Resolution No. R-2023-277, which authorized the execution of continuing professional consulting engineering services contracts with eight firms for water, sewer, reuse, and stormwater infrastructure projects, one of the firms being Tetra Tech, Inc.
On August 30, 2023, the City Commission passed and adopted Resolution No. R-2023-251, which authorized the execution of continuing professional consulting engineering services contracts with five firms for consulting engineering services related to water treatment plant and wastewater plant projects, three of the firms being Hazen and Sawyer, P.C., Brown and Caldwell, and Arcadis U.S., Inc.
Department staff requested a proposal from each of the four firms for professional engineering services required for emergency hurricane assistance in an amount up to $15,000.00 each for a total amount up to $60,000.00. Staff evaluated the scope and fee proposals and have determined that the negotiated fee is fair, reasonable, and in accordance with industry standards.
This agenda item seeks the City Commission’s approval and authorization to execute the Authorizations to Proceed for the four firms for emergency hurricane assistance in an amount not to exceed $15,000.00 each, based upon the project scope and fee for each and the terms and conditions of the current Continuing Services Agreements for the project.
Upon authorization from the City Commission, the professional engineering services will be utilized as needed.
Fiscal Impact:
Funding for these services requires amending the approved FY 2024 Capital Improvement Plan as detailed in Exhibit “1”, subject to the approval of this resolution.
Department staff will manage this project. No additional staff are needed because of this project.
Recommended for inclusion on the agenda by:
Feng (Jeff) Jiang, Assistant Director, Department of Public Utilities
Vin Morello, Director, Department of Public Utilities
Gus Zambrano, Assistant City Manager/Sustainable Development