Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With Ferguson Enterprises, LLC For The Purchase Of Neptune Meters In An Annual Amount Up To $600,000.00 Over An Initial Three-Year Period From April 16, 2025, Through March 1, 2028, In Accordance With Section 38.41(C)(2) Of The Procurement Code. (Sole Source)
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Public Utilities (“Department”) stocks water meters, meter spare parts, and meter accessories to facilitate repairs, replace outdated units, and install new water service connections.
Currently, the Department uses Neptune Meters, which are sold solely through an authorized distributor, Ferguson Enterprises, LLC (“Ferguson”).
On January 24, 2025, Ferguson submitted pricing for the purchase of Neptune water meters, estimating a Fiscal Year expenditure of up to $600,000.00.
The existing Blanket Purchase Agreement (“BPA”) expired on March 1, 2025, and both parties wish to establish a new three-year agreement, with two optional one-year renewals, in an annual amount up to $600,000.00 per Fiscal Year for the term from April 16, 2025, to March 1, 2028, with a 5% increase in the unit price over each previous year beginning March 2, 2026.
Section 38.49(C)(1) of the Procurement Code provides that, when a contract entered by the City pursuant to City Commission approval provides for one or more renewals by affirmative action of the City and the estimated annual cost of a renewal exceeds $250,000.00, only the City Commission is authorized to approve such renewals.
The Department Director recommends that the City Commission approve and authorize the BPA with Ferguson for the purchase of Neptune water meters in an amount up to $600,000.00 per Fiscal Year during the period of April 16, 2025, through March 1, 2028.
Fiscal Impact
A portion of the funding for the attached BPA is available in the FY 2025 Operating Budget in account number 442.400203.53600.552260.000000.000.000 and will be budgeted in subsequent fiscal years’ operating budgets subject to approval and adoption by the City Commission.
No additional staff are needed as a result of this resolution.
Recommended for inclusion on the agenda by:
Phyllis Shaw, Deputy Director/Finance, Department of Public Utilities
Vincent Morello, Director, Department of Public Utilities
Chris O’Brien, Director of Public Safety