Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Contract With R&M Service Solutions, LLC In An Amount Up To $533,523.21 For Construction Services Related To The Large User Meter Replacement Project.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The City is responsible for planning, regulating, designing, constructing, operating, and maintaining a wastewater collection system, including 86 sanitary sewer lift stations and over 290 miles of sewer conveyance.
The Southern Regional Wastewater Treatment Plant (“SRWWTP”) serves six Large Users. Large Users of the SRWWTP are the City of Dania Beach, City of Hallandale Beach, City of Miramar, Town of Pembroke Park, City of Pembroke Pines and portions of Broward County. Large User Meters (“LUM”) are necessary to transport and measure massive volumes of effluent and raw sewage to the SRWWTP. The City requires proper functioning equipment to monitor and ensure accurate tracking of heavy-load waste discharge for billing and compliance.
The LUM sites requiring replacement are LUM-BC-01, LUM-03, LUM-03B, LUM-05, LUM-06, LUM-08, LUM-09, LUM-11 and LUM-12. The Department of Public Utilities (“Department”) recommends replacement of the meters, repair of vaults, installing sump pumps and raising electrical panels at the aforementioned locations.
On September 24, 2025, Invitation for Bid No. IFB-347-25-JJ was electronically advertised on OpenGov in accordance with Section 38.43(A) of the Procurement Code. On November 6, 2025, two bids were received electronically and opened with the following results:
Bidder Bid Total
1. R&M Service Solutions, LLC. $533,523.21
2. Southeastern Engineering Contractors, Inc. $617,903.66
The Department and Office of Procurement and Contract Compliance staff thoroughly evaluated the bids for responsiveness and responsibility, and after evaluation, R&M Service Solutions, LLC was determined to be the lowest responsive and responsible bidder. On December 17, 2025, a Notice of Intent to Award related to the project was posted on the City’s website and on OpenGov, and resulted in no bid protests.
This agenda item seeks the City Commission’s approval and authorization for the appropriate City officials to execute the attached contract with R&M Service Solutions, LLC in an amount up to $533,523.21 for construction services related to the Large User Meter Replacement project.
Upon authorization from the City Commission, the estimated time to substantially complete the project will be 365 days from the Notice to Proceed date.
Fiscal Impact:
Funding for this project was included in the amended FY 2026 Capital Improvement Plan and is available in account number 442.409901.53600.563010.001794.000.000.
Department of Public Utilities staff will manage this project. No additional staff are needed as a result of this project.
Recommended for inclusion on the agenda by:
Rares Petrica, ESSD Manager, Department of Public Utilities
Vincent Morello, Director, Department of Public Utilities
Chris O’Brien, Director, Public Safety