Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached Contract Between Paramount Elevator Service, LLC. And The City Of Hollywood For Construction Services Related To The City Of Hollywood's Water Treatment Plant Administration Building Elevator Modifications, Located At 3441 Hollywood Boulevard, In The Amount Of $186,190.00; To Amend The Approved Fiscal Year 2014 Capital Improvement Program, As Set Forth In Exhibit A; And To Approve The Overall Project Funding For Construction, Testing And Program Management Services In A Combined Amount Of $206,190.00 (City Project No. 13-4037).
Body
Staff Recommends: Approval of the attached resolution.
Explanation:
There is a need to renovate the existing elevator in the Public Utilities Water Plant Administration Building in order to ensure that parts are available for repairs, which is a current problem, and to ensure code compliance.
Landmark Elevator Consultants, Inc. prepared the technical specifications.
The project was advertised on June 13, 2014 for a second time following rejection of the first bid due to (i) the only bid being above the budgeted amount for the project and (ii) inadequate references, and two (2) bid proposals were received and publicly opened on July 25, 2014 with the following results:
NO. |
BIDDER |
BASE BID |
ADD SELECTED BID ALTERNATES |
1 |
Paramount Elevator Service, LLC |
$121,010.00 |
$65,180.00 |
2 |
Delaware Elevator of Florida, Inc. |
$195,780.00 |
$73,036.00 |
After thoroughly evaluating the bid proposals for compliance with the contract documents, Landmark Elevator Consultants and City staff determined Paramount Elevator Service, LLC. to be the lowest responsive and responsible bidder.
A Notice of Intent to Award related to the project was posted in the City of Hollywood web site, in DemandStar and was sent via email on July 28, 2014 to all the bidders.
The posting of the Notice of Intent to Award resulted in no apparent bid protesters.
It has been decided to forgo the requirements for Performance and Payments Bonds, in lieu of making one payment following acceptable completion of the project in order to realize additional savings.
The Administration recommends that the City Commission authorize the appropriate City Officials to execute the attached contract between paramount Elevator Service, LLC and the City of Hollywood for the Base Bid and selected Add Alternates in the amount of $186,190.00 for the Water Treatment Plant Administration Building Elevator Modifications project.
It is necessary to amend the approved FY 2014 Capital Improvement Program and allocate funding for the contract amount of $186,190.00 and testing and program management services of $20,000.00 for a combined cost of $206,190.00 set forth in Exhibit A.
The estimated construction time for the elevator modifications is 180 days.
Recommended for inclusion on the agenda by:
Cathy Swanson-Rivenbark, City Manager
Steve Joseph, Public Utilities Director