Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Agreement With Limousines Of South Florida, Inc. For Community Shuttle Operations And Maintenance Services In An Estimated Annual Amount Of $979,580.00.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
On November 2, 2022 the City Commission supported the implementation of a Community Shuttle Program (“CSP”) and the establishment of three service routes (R-2022-334). The City has elected to subcontract the operation and maintenance of the vehicles associated with the approved routes.
Section 38.43 of the Procurement Code states that when the estimated annual cost of goods, supplies, materials, equipment, or services exceeds $50,000, a formal solicitation process shall be completed that may result in a written contract(s) and/or purchase order(s), after due public notice inviting bids or proposals.
On April 9, 2023, Request for Proposals (RFP-006-23-GJ) was electronically advertised on OpenGov.com to solicit the desired Community Shuttle Operations and Maintenance Services in accordance with Section 38.43(A) of the Procurement Code (RFP).
The RFP resulted in proposals from the following three firms by the response due date:
1. Limousines of South Florida, Inc. (LSF)
2. Circuit Transit Inc,
3. RTW Management Inc.
The selection committee determined that LSF, was the highest-ranking and best qualified firm to provide the CSP Operations and Maintenance Services.
Following execution of an Inter-Local Agreement with Broward County, The Department of Development Services recommends the City Commission authorize the City Manager and/or appropriate City officials to execute an Agreement with LSF that includes the City's RFP, LSF's proposal and the Interlocal Agreement between the City and Broward County for an initial three-year term with an option to renew for two additional one-year periods, at an annual amount of $979,580:
Route 1: E Central $225,357
Route 2: E Central $532,620
Route 3: SE Loop $221,601
Details of the three routes can be viewed in the attachment labeled RFP No.1 - RFP-006-23-GJ - LSF Proposal on page 69-83.
Fiscal Impact:
Funding for this Agreement will be available through Surtax and is contingent on the execution of an Interlocal Agreement between the City and Broward County.
Recommended for inclusion on the agenda by:
Azita Behmardi, P.E., Deputy Director of Development Services
Andria Wingett, Interim Director of Development Services
Gus Zambrano, AICP, Assistant City Manager/Sustainable Development