Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order And Agreement Between Otis Elevator Company For Elevator, Stair Lift And Platform Lift Maintenance And Repair Services For A Five Year Period In An Estimated Annual Amount Of $63,420.00.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Department of Public Works requires an agreement for Elevator, Chair Lift and Platform Lift Maintenance and Repair Services at various facilities throughout the City.
Public Works staff researched current elevator, chair lift and platform lift maintenance contracts awarded by other governmental agencies to identify a contract which provides the required maintenance and repair services that best meets the department's City-wide operational needs within their budgeted funding.
The Public Works Department identified and selected the National Intergovernmental Purchasing Alliance Company (National IPA) bid, which had been awarded by the Metropolitan Government of Nashville and Davidson County, RFP 10-23, on July 27, 2011, to Otis Elevator Company for a five (5) year period with renewal options not to exceed sixty (60) months for Full Service Elevator, Escalator, Chairlift and Platform Lift Service and Maintenance.
The National IPA contract award includes a Master Intergovernmental Cooperative Purchasing Agreement available to other governmental agencies.
Public Works staff contacted references for Otis Elevator Company and have also utilized their services in the past and found that Otis Elevator Company has been a responsive and responsible contractor.
The Otis Elevator Company conducted a thorough site survey, at no cost, of the City's required service locations to develop an appropriate program and price proposal for the Public Works Department's particular maintenance and repair needs based upon the National IPA contract award and pricing.
Section 38.40 (C)(5) of the Purchasing Ordinance allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
The Director Public Works and the Director of Procurement Services recommend that the City Commission authorize the appropriate City Officials to execute the attached agreement and issue the attached blanket purchase order between Otis Elevator Company of Fort Lauderdale for Elevator, Stair Lift and Platform Lift Maintenance and Repair Services for and estimated annual expenditure of $63,420.00.
Funding for the required services has been provided for in the fiscal year 2015 budget in the following Department of Public Works - Maintenance Facilities budget account number 01.5174.00000.519.004635 and will budgeted in subsequent fiscal years.
Recommended for inclusion on the agenda by:
Cathy Swanson-Rivenbark, City Manager
Matthew Lalla, Director, Financial Services
Sylvia Glazer, Director, Public Works
Joel Wasserman, Director, Procurement Services