Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Ratifying The City Manager’s Approval Of The Issuance Of A Purchase Order To Southeastern Engineering Contractors, Inc. In An Amount Up To $499,029.30 For Emergency Repairs To A Collapsed Sewer Main Located At Hollywood Park Elementary School, Pursuant To Section 38.41(C)(1) Of The Procurement Code. (“Emergency Purchases”)
Strategic Plan Focus
Infrastructure & Facilites
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Public Utilities (“Department”) is responsible for operating and maintaining the 8-inch gravity sewer main at Hollywood Park Elementary School, located at 901 N. 69 Way, Hollywood, Florida.
On October 24, 2025, the Department of Public Utilities’ Engineering Support Services Division (“ESSD”) received a report that an 8-inch vitrified clay pipe sewer main beneath the recreation green court at Hollywood Park Elementary School had collapsed. The damaged pipe caused a large, growing sinkhole, creating an immediate safety hazard for students, staff, and school property.
ESSD immediately initiated emergency response actions. As part of the City’s on-call emergency services contract, ESSD staff first met on-site with Ric-Man International, Inc. (“Ric-Man”), one of the Department’s emergency contractors, to assess the damage and obtain a repair proposal. Ric-Man submitted a proposal to perform the necessary repair for up to $909,047.83. After review, ESSD staff and Ric-Man could not agree on a fair and reasonable cost for the necessary repairs, and negotiations with Ric-Man were halted.
ESSD then contacted the Department’s second emergency contractor, Southeastern Engineering Contractors, Inc. (“Southeastern”), to inspect the site and prepare an alternative repair proposal. Southeastern evaluated the conditions and submitted a proposal for up to $499,029.30. ESSD staff determined that this cost was reasonable, competitive, and appropriate for the scope and difficulty of the emergency repairs.
Section 38.41(C) of the Procurement Code exempts emergency purchases that receive prior administrative approval from competitive bidding and competitive proposals, except in the most urgent situations presenting a clear and present substantial threat to life or property, where immediate action is required. On March 10, 2026, under Section 38.41(C)(1) of the Procurement Code, the City Manager, via Memo PU-26-52, approved and authorized the issuance of a Purchase Order to Southeastern in an amount up to $499,029.30.
This agenda item seeks the City Commission’s approval and authorization to ratify the City Manager’s approval to issue a Purchase Order to Southeastern Engineering Contractors, Inc., in an amount up to $499,029.30, for the emergency repair of the 8-inch gravity sewer main at Hollywood Park Elementary School.
Fiscal Impact:
Funding for this project was included in the amended FY 2026 Capital Improvement Plan and is available in account number 442.409903.53600.563010.001650.000.000.
Department staff will manage this project. No additional staff will be needed as a result of this resolution.
Recommended for inclusion on the agenda by:
Vincent Morello, Director, Public Utilities
Chris O’Brien, Director, Public Safety