Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute Contracts With Southeastern Engineering Contractors, Inc. And Ric-Man International, Inc. For Construction Services Related To On-Call And Emergency Water And Sewer Utility Repair Services, In An Amount Not To Exceed $1,000,000.00 Per Contract.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Public Utilities (“Department”) owns, operates, and maintains the water distribution and sewer collection system infrastructure within the City’s service area. The Department is responsible for routine repair and improvements to both systems. The sewer collection system includes 85 lift stations and over 280 miles of gravity and force mains. The water distribution system includes approximately 700 miles of water mains. Pipes and other components of these systems require repair and replacement due to unexpected emergency situations or on an as-needed basis to prevent substantial threat to life, property, or the environment.
The Department has identified the need to retain two qualified contractors to provide as-needed on-call or emergency repairs to maintain continuous service of the water distribution and sewer collection systems.
On June 27, 2022, Notice of Bid Availability for Bid IFB-4730-22-OT, On-Call and Emergency Water and Sewer Utility Repair Services was electronically advertised and sent to 8,932 firms and viewed by 36 firms on Bidsync.com in accordance with Section 38.43 of the City’s Procurement Code. The bid of on-call and emergency services included 151 unit price items. Since not all of these items are expected to be utilized for each specific task to be assigned to the contractor, it was recommended to award two contracts, each in the amount not to exceed $1,000,000.00 instead of using the total bid prices.
On August 3, 2022, six bid proposals were received for Bid IFB-4730-22-OT and opened at 3:00 p.m. with the below results:
Bidder Bid Total
1. Southeastern Engineering Contractor, Inc. $1,235,670.40
2. ComTech Engineering, Inc. $1,623,370.30
3. Ric-Man International, Inc. $1,748,870.30
4. David Mancini & Sons, Inc. $2,490,880.20
5. Man-Con Incorporated $3,674,008.00
6. Southern Underground, Industries Inc. No Bid/Non-Responsive
The second lowest bidder, ComTech Engineering, Inc., was determined non-responsive due to their lack of required references. Additionally, the Department and the Office of Procurement and Contract Compliance thoroughly evaluated the bids for responsiveness, responsibility and best value in accordance with Section 38.43(F) of the City’s Procurement Code, and after evaluation, determined Southeastern Engineering Contractor, Inc. to be the lowest responsive and responsible bidder that meets the best value criteria pursuant to the Procurement Code. Due to the elimination of ComTech Engineering, Inc., Ric-Man International, Inc. was determined to be the second lowest, responsive and responsible bidder and its proposal meets the best value criteria pursuant to the Procurement Code. On September 12, 2022, a Notice of Intent to Award was posted on the City’s website and on BidSync.com, and resulted in no bid protests.
In accordance with Paragraph 14 of the Bid, the primary contract will be awarded to the Southeastern Engineering Contractor, Inc. as the firm is the lowest responsive, responsible vendor and the secondary contract will be awarded to Ric-Man International, Inc. as the firm was determined to be the second lowest, responsive, responsible vendor.
The agenda item seeks approval for the execution of the attached contracts with Southeastern Engineering Contractor, Inc. (Primary) and Ric-Man International, Inc. (Secondary), in the amount of $1,000,000.00 per contract, for on-call and emergency water and sewer utility repair services. The contracts with Southeastern Engineering Contractor, Inc. and Ric-Man International, Inc. provide an initial term of two years, with three additional one-year renewal terms, at the option of the City and under the same terms and conditions.
Fiscal Impact
Funding for this project was included in the amended FY 2023 Capital Improvement Plan and is available in account number 442.409901.53600.531210.001481.000.000.
Department of Public Utilities staff will manage this project. No additional staff is needed as a result of this project.
Recommended for inclusion on the agenda by:
Feng (“Jeff”) Jiang, Assistant Director, Department of Public Utilities
Keith Moran, Interim Director, Department of Public Utilities
Gus Zambrano, Assistant City Manager/Sustainable Development
Attachments:
• Resolution - On-call and Emergency Repair Services
• Bid Tabulation and Award Recommendation Letter - On-Call and Emergency Repair Services
• Contract - Southeastern Engineering Contractors, Inc. - On-Call and Emergency Repair Services
• Contract - Ric-Man International, Inc. - On-Call and Emergency Repair Services
• Bid Southeastern Engineering Contractors, Inc. - On-Call and Emergency Repair Services
• Bid Comtech Engineering, Inc. - On-Call and Emergency Repair Services
• Bid Ric-Man International, Inc. - On-Call and Emergency Repair Services
• Bid Man-Con Incorporated - On-Call and Emergency Repair Services
• Bid David Mancini and Sons Inc. - On-Call and Emergency Repair Services
• Bid Southern Underground Industries, Inc. - On-Call and Emergency Repair Services
• Sunbiz Details - On-Call and Emergency Repair Services