Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Obtain Temporary Professional Services To Support The City Of Hollywood ERP Effort E.D.G.E. (End Duplication Gain Efficiency) Project Requiring Professional Consultants And Subject Matter Experts For An Annual Amount Not To Exceed $1,500,000.00 And Amending The Fiscal Year 2018 Adopted Operating Budget (R-2017-288), As Detailed In The Attached Exhibit 1.
Body
Staff Recommends: The approval of the attached Resolution.
Explanation:
The E.D.G.E effort will require several unique skill sets of professional consultants at various times during the project and during certain segments of the project.
The category for professional services needed for the E.D.G.E. effort at this time will include Human Resources, Budget, Information Technology and Acquisition consultants and subject matter experts.
The firms sought for obtaining professional temporary services in the fields of HR, IT, Budget and Acquisitions will include but not be limited to Robert Half, Execu/search, KPMG, MSI Consulting, Kforce, Ancher Incorporated, Panorana Consulting and Triumph.
The contract vehicles that may be used to obtain professional temporary services will include but not be limited to GSA eLibrary (General Service Administration), awarded existing contracts and awarded cooperative professional services contracts.
The process for obtaining temporary professional services will be through a competitive process requiring approval from the department head, Human Resources, Risk Management, Budget, Procurement and legal.
By approving this resolution, the City of Hollywood will be able to fill positions as needed and approved without delays that would result from awaiting scheduled commission meetings.
City officials have met with AFSCME representatives informing them that these professional service positions are only temporary throughout the life of the project, there will be no impact as to jobs being forfeited, and pricing for professional services will be commensurate with experience and market rates and will be determined to be fair and reasonable.
The City of Hollywood will provide periodic updates to union representatives detailing temporary professional positions that have been contracted under this Resolution.
The approval for obtaining professional services will be for one year and may be considered for additional years throughout the duration of the ERP, and expenditures shall be limited to amounts not exceeding $1,500,000.00 annually commencing on the approved date of this Resolution.
Additional firms may be added to support professional temporary services with due notice to the City Commission as the ERP advances though the various phases.
If an additional firm is proposed to be added, written notice will be provided to the City Commission, and Commission members will have seven (7) calendar days to express in writing their concerns about the addition of the additional firm.
If a majority of the then sitting Commission members submit in writing their concerns about the addition of the firm, the City Manager will either terminate all plans to add the subject firm or place an item on the next available agenda of a regular Commission meeting for full consideration of the issue by the Commission.
All applicable procurement sections will be adhered to in accordance with the City of Hollywood procurement guide.
It is necessary to amend the FY 2018 Adopted Operating Budget to provide funding for this contract.
Recommended for inclusion on the agenda by:
Dr. Wazir A. Ishmael, City Manager
Douglas Gonzales, City Attorney
George R. Keller, Jr., ACM, Finance & Administration
Cintya Ramos, Director, Finance Services
Tammie Hechler, Director, Human Resources
Raheem Seecharan, Director, Information Technology
Paul A. Bassar, Director, Procurement & Contract Compliance