Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With Motorola Solutions, Inc. For The Purchase Of Various Motorola Equipment And Software Licenses Including Portable And Mobile Radios With Related Accessories And Computer Aided Dispatch System Licenses For An Estimated Amount Not To Exceed $500,000.00 For The Period From July 6, 2023 To September 30, 2024, In Accordance With Section 38.41(C)(9) Of The Procurement Code (Best Interest).
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Information Technology desires to purchase various Motorola equipment and software licenses to include but not limited to portable and mobile radios with related accessories and computer aided dispatch system licenses.
On September 18, 2013, the City Commission passed and adopted Resolution No. R-2013-263, which authorized the execution of the Regional Interlocal Agreement (“ILA”) with Broward County Providing for Cooperative Participation in a Regional Public Safety Intranet (“Participation Agreement”). The first amendment to this ILA was authorized by the Commission on August 26th, 2020, through R-2020-188. This had an effective date of January 1st, 2021, with a five-year term ending January 1st, 2026, unless terminated.
The Information Technology Department is requesting a Blanket Purchase Agreement in the amount of $500,000.00 for a period of approximately 15 months. This will cover the cost of additional radio equipment. Current requests for equipment total approximately $350,000.00. It will also cover the cost of additional computer aided dispatch (“CAD”) system licenses, which are required for police officers to communicate with the Broward County Regional Public Safety Intranet. Currently, we have received requests for 80 additional CAD licenses which would total approximately $130,000.00.
The requested radio equipment and maintenance is only available through Motorola Solutions Inc., and historically provides a greater pricing discount than piggy-back contracts when purchased directly from Motorola.
Motorola continues to be the standard equipment manufacturer used by the County and required for compatibility and participation in the Regional Public Safety Intranet.
Fiscal Impact:
A portion of the funding for the Blanket Purchase Agreement is available in account numbers 557.130101.51900.546340.000000.000.000, 557.130101.51900.546341.000000.000.000, 557.130101.51900.552150.000000.000.000 and 557.130101.51900.564410.000000.000.000 and will be requested in subsequent fiscal years’ operating budgets subject to approval and adoption by the City Commission.
This purchase order is for Citywide usage and additional funding will be identified on an as needed basis by each respective department subject to available funds.
Recommended for inclusion on the agenda by:
Raheem Seecharan, Director, Information Technology
Adam Reichbach, Assistant City Manager for Finance & Administration