Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Contract With Southeastern Engineering Contractors, Inc. In An Amount Up To $2,815,450.00 For Construction Services Related To The Lift Station E-09 Upgrade Project; And Approving And Authorizing The Appropriate City Officials To Execute An Authorization To Proceed For Work Order Number TTH 25-01 With Tetra Tech, Inc. In An Amount Up To $195,970.00 For Construction Administration Services For This Project.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
Lift Station E-09 was placed in service in 1984, has reached the end of its useful life cycle, and needs to be upgraded.
On March 3, 2021, the City Commission passed and adopted Resolution No. R-2021-060, which authorized the appropriate City officials to execute an agreement with Tetra Tech, Inc. for professional engineering services to oversee the design and construction of the Hollywood Beach Utility Improvements Phase 1 Project in an amount up to $1,377,717.00, which included the design, permitting and bidding of the Lift Station E-09 project.
On August 22, 2024, Invitation for Bid No. IFB-234-24-JJ was electronically advertised on OpenGov in accordance with Section 38.43(A) of the Procurement Code. On October 31, 2024, two bids were received electronically and opened with the following results:
Bidder Bid Total
1. Southeastern Engineering Contractors, Inc. $2,815,450.00
2. TLC Diversified, Inc. $3,639,000.00
The Department of Public Utilities (“Department”) and Office of Procurement and Contract Compliance staff thoroughly evaluated the bids for responsiveness and responsibility, and Southeastern Engineering Contractors, Inc. (“Southeastern”) was determined to be the lowest responsive and responsible bidder. On January 8, 2025, a Notice of Intent to Award was posted on the City’s website and OpenGov and resulted in zero bid protests.
Department staff requested a proposal from Tetra Tech to provide construction administration services for the Lift Station E-09 Upgrade project, and they submitted a proposal in an amount up to $195,970.00. Department staff evaluated the scope and fee of the proposal, and determined that the negotiated fee is fair, reasonable, and in accordance with industry standards.
This agenda item seeks the City Commission’s approval and authorization for the appropriate City officials to execute a contract with Southeastern in an amount up to $2,815,450.00 for the construction of the Lift Station E-09 Upgrade Project, and to execute an Authorization to Proceed for Work Order No. TTH 25-01 with Tetra Tech in an amount up to $195,970.00 for construction administration services for this project.
This agenda item also seeks the City Commission’s approval and authorization for the City Manager or his designee to utilize contingency funds reserved for resolving undefined conditions as set forth in the contract, if necessary and justified, in an amount up to $200,000.00.
Upon authorization from the City Commission, the project is estimated to be completed within two years from the Notice to Proceed date.
Fiscal Impact:
Funding for this project was included in the amended FY 2025 Capital Improvement Plan and is available in account number 442.409903.53600.563010.001368.000.000.
No additional staff are needed as a result of this project.
Recommended for inclusion on the agenda by:
Feng (“Jeff”) Jiang, Assistant Director, Department of Public Utilities
Vincent Morello, Director, Department of Public Utilities
Gus Zambrano, Assistant City Manager