Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Renewal And Issuance Of Blanket Purchase Order B002580 With South Broward Hospital District D/B/A Memorial Healthcare System For The Purchase Of Medical Supplies Required By The Fire Rescue And Beach Safety Department For An Estimated Annual Expenditure Of $120,000.00; And Authorizing The Appropriate City Officials To Execute The Attached Letter Of Agreement And Addendum Relating To Such Purchase Renewal.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The City of Hollywood maintains a Fire Rescue and Beach Safety Department which provides critical services for the safety and protection of the residents of Hollywood.
On May 21, 2014, the City Commission passed and adopted Resolution Number R-2014-116, which authorized the purchase of medical supplies for the Fire Rescue and Beach Safety Department from South Broward Hospital District d/b/a Memorial Healthcare System ("Memorial") for a one (1) year period with an option to renew for one (1) additional year.
The current term of Blanket Purchase Order N0. B002580 expires on May 31, 2015 and the Fire Rescue and Beach Safety Department and Memorial desire to renew the Blanket Purchase Order for a one (1) year term based upon the attached agreement, addendum to agreement and pricing.
The Fire Rescue and Beach Safety Department has purchased medical supplies from the South Broward Hospital District d/b/a Memorial Healthcare System for a period of more than nineteen (19) years.
The South Broward Hospital District d/b/a Memorial Healthcare System has competitively bid the required medical supplies, and the South Broward Hospital District d/b/a Memorial Healthcare System's pricing provides the lowest product cost and greatest availability to the City.
The South Broward Hospital District d/b/a Memorial Healthcare System has provided the City cost savings and supply product availability (including immediate supplies on weekends and evenings), thereby allowing the Fire Rescue and Beach Safety Department to maintain an efficient operation.
The South Broward Hospital District d/b/a Memorial Healthcare System has additionally allowed the Fire Rescue and Beach Safety Department to stockpile extra supplies at their facility that would be immediately available in the event of a hurricane or other disastrous event.
Section 38.40(C)(8) of the Code of Ordinances exempts from the competitive bid and competitive proposal requirements of the Purchasing Ordinance purchases of, and contracts for, supplies or contractual services, when the City Commission declares by a unanimous vote that competitive bidding and competitive proposals are not in the best interest of the City.
Due to substantial increases in the number of advanced life support and basic life support transports and services provided by Fire Rescue and Beach Safety for the required medical supplies, the Department's estimated annual expenditure is $120,000.00.
The Fire Chief and the Director of Procurement Services recommend that the City Commission approve the renewal of Blanket Purchase Order No. B002580 along with the execution of the attached Letter of Agreement and Addendum.
Funding for the attached agreement has been provided for in the fiscal year 2015 budget in the Fire Rescue and Beach Safety Department's Medical Supply Account Number 01.2151.00000.522.005232 and will be budgeted in subsequent fiscal years.
Recommended for inclusion on the agenda by:
Wazir A. Ishmael, Ph.D. City Manager
Matthew Lalla, Director, Financial Services
Eric Busenbarrick, Fire Chief, Fire Chief
Joel Wasserman, Director, Procurement Services