Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With GovForce, Inc. For Professional Consultant Services In An Amount Up To $300,000.00 Over A One-Year Period From February 21, 2025, To February 19, 2026, With Four Optional One-Year Renewals In Accordance With Section 38.41(C)(9) Of The Procurement Code; Amending The Fiscal Year 2025 Operating Budget. (Best Interest)
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Development Services requires professional consultant services for additional technical support necessary to implement the Accela Permitting Software. The Building Division identified GovForce, Inc. as the best qualified vendor to perform this work, based on the company’s extensive expertise and success in neighboring cities across Miami-Dade and Broward Counties, with a roster of subject matter experts able to efficiently execute modifications needed for best use of the software.
GovForce, Inc. has specialized knowledge of the integration of Accela and ePermithub (integrated digital plan room services) and has helped the City of Weston during its implementation, particularly with Accela script writing, configuration, and program integration. Due to this experience, the City previously engaged GovForce, Inc. in a limited scope purchase order (6-weeks/ $23,400.00) to evaluate the services and identify areas of improvement and customization related to the first phase of the Accela implementation.
Based on GovForce’s performance during that 6-week period, the Department seeks to further engage the company’s services in providing technical guidance, configuration, and end-user training with best practices in mind. This will allow for continued refinement of the Phase I Accela implementation and assist with the Phase II implementation at the end of the this year.
The proposed agreement is for up to $300,000.00 per year with four optional one-year renewals.
Fiscal Impact:
A portion of the funding for the Blanket Purchase Agreement is available in account number 114.140301.52400.531170.000000.000.000, and will be requested in subsequent fiscal years’ operating budgets subject to approval and adoption by the City Commission.
Recommended for inclusion on the agenda by:
Russell Long, Chief Building Official
Andria Wingett, Director of Development Services
Raelin Storey, Assistant City Manager