Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement Renewal With Aclara Technologies LLC For The Purchase Of Star Automatic Meter Reading System Meter Transmission Units In An Annual Amount Up To $300,000.00 For The Period From April 6, 2024 Through April 5, 2025.
Strategic Plan Focus
Infrastructure & Facilites
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Public Utilities (“Department”) owns, operates, and maintains an advanced metering infrastructure (“AMI”) system that records, collects, and transmits water consumption data to the Department’s billing system. The Department’s AMI System consists of a water meter with a register to record water consumption at each service location. The water consumption data recorded by each register is collected and transmitted by a meter transmission unit (“MTU”) to a network of data collection units (“DCUs”). These DCUs transmit consumption data to the Aclara Meter Data Management system, called “STAR”, which interfaces with the City’s MUNIS billing system to generate monthly billing data. The Department’s AMI system was installed between 2009 and 2012 and consists of approximately 41,500 MTUs, and 34 DCUs.
The Department purchases MTUs, spare parts, and accessories as regular stock items to perform repairs, replace obsolete units, and install new water service connections. The Department requested a quote from Aclara for the supply and delivery of the necessary MTUs, and accessories, to support our operations for the next year. Aclara submitted a quote (Q-31776-1) in the amount of $236,875.20.
The Aclara AMI network is proprietary and Aclara MTUs are the only MTUs that will operate with this network.
The Director of the Department recommends that the City Commission approve and authorize the second renewal of the BPA PA600470 with Aclara Technologies LLC for the purchase of Star fixed network automatic meter reading system single and dual port MTUs in an amount up to $300,000.00 for the period from April 6, 2024 through April 5, 2025.
Section 38.49(C)(1) of the Procurement Code provides that, when a contract entered by the City pursuant to City Commission approval provides for one or more renewals by affirmative action of the City and the estimated annual cost of a renewal exceeds $250,000.00, only the City Commission is authorized to approve such renewals.
Fiscal Impact
Funding for this renewal is available in the FY 2024 Operating Budget in account numbers 442.400201.53600.552260.000000.000.000 & 442.400203.53600.552260.000000.000.000.
The Department will manage this project. No additional staff are needed as a result of this action.
Recommended for inclusion on the agenda by:
Phyllis Shaw, Deputy Director/Finance, Department of Public Utilities
Vincent Morello, Director, Department of Public Utilities
Gus Zambrano, Assistant City Manager/Sustainable Development