Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order For Grounds Maintenance Services In Zones 4 And 4A Between Weed-A-Way And The City Of Hollywood In An Estimated Annual Amount Of $45,284.55; Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order For Grounds Maintenance Services In Zone 6 Between Nice & Smooth Landscape Corp. And The City Of Hollywood In An Estimated Annual Amount Of $19,205.00; And Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order For Grounds Maintenance Services In - Zone 7 Between Nice & Smooth Landscape Corp. And The City Of Hollywood In An Estimated Annual Amount Of $50,140.00.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Department of Public Works requires multiple contracts for City-Wide Grounds Maintenance Services for ten (10) zones identified to be serviced by qualified contractors capable of implementing an aggressive inspection and landscape/grounds maintenance program with attention to detail.
The Department of Public Works requested that Procurement Services solicit open market bids for Grounds Maintenance Services to establish blanket purchase order agreements with firm unit pricing.
On March 11, 2014, Bid F-4400-14-RD was advertised online via the City’s website and DemandStar in accordance with the City's Purchasing Ordinance, Section 38.42(A)(1).
On June 18, 2014, the City Commission passed and adopted Resolution Number R-2014-169, authorizing the issuance of blanket purchase order number B002621 approving award to Lawn Wizard USA, Inc. of Pompano Beach, Florida for grounds maintenance Zones 4, 4A, 6 and 10, and authorizing the issuance of blanket purchase order number B002620 approving award to Garden of Beauty, Inc. of Hollywood, Florida for grounds maintenance Zone 7, for a three (3) year agreement with renewal options.
Lawn Wizard USA, Inc. was notified in writing of the City’s concerns regarding unsatisfactory grounds maintenance services being performed in Zones 4, 4A, 6 and 10 pursuant to Blanket Purchase Order Number B002621.
On June 25, 2015, the Department of Public Works submitted file memo PW-15-063 to the Procurement Services Division requesting that Blanket Purchase Order No. B002621 with Lawn Wizard USA, Inc. be terminated.
Garden of Beauty, Inc. was notified in writing of the City’s concerns regarding unsatisfactory grounds maintenance services being performed in Zone 7 pursuant to Blanket Purchase Order Number B002620.
On July 9, 2015, the Department of Public Works Department submitted file memo PW-15-069 to the Procurement Services Division requesting that Blanket Purchase Order No. B002620 with Garden of Beauty, Inc. be terminated.
The Department of Public Works and the Procurement Services Division recommended to the City Manager that Blanket Purchase Order B002621 awarded to Lawn Wizard USA, Inc. for Zones 4, 4A, 6 and 10 be terminated due to the vendor’s failure to perform.
The Department of Public Works and the Procurement Services Division recommended to the City Manager that Blanket Purchase Order B002620 awarded to Garden of Beauty, Inc. for Zone 7 be terminated due to the vendor’s failure to perform.
On July 6, 2015 and July 14, 2015, pursuant to Section 38.48 (A), of the Code of Ordinances, the Public Works Director provided the City Commission notice of the City’s intent to terminate both Blanket Purchase Orders.
The second lowest bidder for Zones 4 & 4A, Weed-A-Way, Inc. has agreed to provide grounds maintenance services under the terms, conditions and pricing of their bid submittal.
The second lowest bidder for Zone 6, Nice & Smooth Landscape Corp., has agreed to provide grounds maintenance services under the terms, conditions and pricing of their bid submittal.
The second lowest bidder for Zone 7 Nice & Smooth Landscape Corp. has agreed to provide grounds maintenance services under the terms, conditions and pricing of their bid submittal.
Nice & Smooth Landscape Corp., located in Hollywood, Florida, and Weed-A-Way, Inc., located in Hollywood, Florida, have provided and currently provide the required grounds maintenance services in other City zones and areas, and their services have been and continue to be satisfactory.
It is the recommendation of the Director of Public Works and the Director of Procurement Services that the City Commission approve the award of the attached blanket purchase orders to Weed-A-Way, Inc. (Zones 4 & 4A), Nice & Smooth Landscape Corp. (Zone 6), and Nice & Smooth Landscape Corp. (Zone 7), as the next lowest responsive, responsible bidders for Grounds Maintenance Services, for the remainder of the initial three (3) year period with an option to renew for two (2) additional two (2) year periods for an estimated combined annual expenditure of $114,629.55.
Award is subject to the City receiving all insurance required and approved by the City’s Risk Manager, along with signed statements of Hold Harmless and Indemnity to the City.
Funding has been provided in the fiscal year 2015 budget in the Public Works Maintenance - Right of Way Account Number 01.5171.00481.541.005229 and Chemical Account Number 01.5171.00481.541.005233 and will be provided for in subsequent fiscal years.
Recommended for inclusion on the agenda by:
Wazir A. Ishmael, City Manager
Matthew Lalla, Director, Financial Services
Sylvia Glazer, Director, Public Works
Joel Wasserman, Director, Procurement Services