Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute Change Order No. 1 With Man Con, Incorporated Related To The Parkside Water Main Replacement Project To Increase The Contract Cost From $9,740,234.00 To $10,424,457.40 (An Increase Of $684,223.40) Due To Field Changes For The Design And Unforeseen Site Conditions.
Strategic Plan Focus
Infrastructure & Facilites
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The City’s water distribution system consists of over 600 miles of pipelines with diameters ranging from 2-inches to 36-inches. The 2007 Water System Master Plan identified the need to replace aging infrastructure throughout the City and to install additional infrastructure to improve the level of service within the City’s water system. The Citywide Water Main Replacement Program as outlined in the 2007 Water System Master Plan prioritizes the replacement of the water mains based on the age of the pipelines, type of pipe material, repeated pipeline breaks in the areas, and water quality issues. The Water Main Replacement Program identified the need to replace old water distribution infrastructure and install 4-inch diameter through 12-inch diameter water mains within the area surrounded by Pembroke Road to Hollywood Boulevard and between South Federal Highway and South 21st Avenue, referred to as the “Parkside Water Main Replacement” project.
On December 2, 2020, pursuant to Resolution R-2020-321, the City Commission authorized the execution of a contract with Man Con, Incorporated (“Contractor”) for construction services related to the Parkside Water Main Replacement project, in the amount of $9,740,234.00.
Shortly after the start of the construction, it was determined that the majority of the water main was required to be changed from specified polyvinyl chloride (“PVC”) pipe to restrained ductile iron pipe to meet the minimum horizontal clearance requirement from the existing sewer pipe pursuant to Florida Department of Environmental Protection standards. In addition, many water service connections designed as double meters needed to be installed as two single service meters due to changed field conditions. The Contractor also experienced numerous unforeseen underground utility conflicts, including many communication utilities, gas lines and electrical conduits which were neither defined on plans nor located before the excavation due to lack of records for these utilities. Public Utilities staff also determined that it was necessary to pave the full street instead of installing pavement for one traffic lane as originally planned.
As a result of the aforementioned circumstances, the Contractor has requested a Change Order related to those changes in the construction services. Public Utilities staff evaluated the scope and negotiated the change order price down to $684,223.40, and have determined that the negotiated cost is reasonable and in accordance with industry standards.
This agenda item seeks approval of execution of Change Order No. 1 with Man Con, Incorporated to increase the contract price in the amount of $684,223.40, from $9,740,234.00 to a total project cost of $10,424,457.40.
There is no impact to the original project schedule.
Fiscal Impact:
Funding for this project was included in the adopted FY 2022 Capital Improvement Plan, and is available in account number 442.409902.53600.563011.000611.000.000.
The Department of Public Utilities staff will manage this project. No additional staff is needed as a result of this project.
Recommended for inclusion on the agenda by:
Feng (Jeff) Jiang, Assistant Director, ECSD, Department of Public Utilities
Vivek Galav, Director, Department of Public Utilities
Gus Zambrano, Assistant City Manager/Sustainable Development
Attachments
Resolution - Parkside Water Main Replacement Change Order No. 1
Change Order No. 1 - Parkside Water Main Replacement Change Order No. 1