Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached Authorization To Proceed For Work Order No. B&C 15-01 Between Brown And Caldwell And The City Of Hollywood For Professional And Engineering Services On An As-Needed Basis And For An Amount Not To Exceed $100,000.00; And To Amend The Approved Fiscal Year 2015 Capital Improvement Program, As Set Forth In Exhibit A (City Project No. 15-1316).
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The City requested a proposal from Brown and Caldwell to provide professional and engineering services to assist the Department of Public Utilities with ongoing regulatory compliance activities with the Florida Department of Environmental Protection (FDEP), Broward County, and in general, with legislative, regulatory, permitting, and contractual issues, as well as to provide other assistance to the Department of Public Utilities
Services may include some combination of the following, as well as other, yet to be defined services:
• Response to City’s requests for information
• Meetings with City’s personnel to discuss matters of importance to the
utility
• Meetings with regulatory agencies including Florida Department of
Environmental Protection (FDEP), South Florida Water Management
District (SFWMD), Broward County Environmental Protection and Growth
Management (EPGMD), and other agencies, utilities, and organizations
• Response to requests for information from other agencies, utilities, and
organizations
• Conference calls - internal and external
• Review of materials
• Development of conceptual planning framework/considerations for matters
of emerging interest
• Technical assessments and development of advisory opinions, including
for the ocean outfall rule
• Support of other compliance initiatives
• Preparation of materials including technical memoranda, reports,
PowerPoint presentations for Department of public Utilities staff,
Commission workshops, regulatory agencies’ workshops, outreach efforts,
etc.
• Presentations at meetings/workshops
Brown and Caldwell and the City of Hollywood have a Professional Services Agreement for General Engineering Consulting Services for Water and Sewer Infrastructure projects, approved by the City Commission by Resolution R-2009-214 on July 15, 2009; renewed by the City Commission via Resolution No. R-2013-110 on May 1, 2013; renewed by the City Commission via Resolution No. R-2015-068 on April 1, 2015 and this agreement has a provision for insurance and indemnification that meets the City’s requirements and gives the City the right to terminate for convenience.
The Administration recommends that the City Commission authorize the appropriate City Officials to execute the attached Authorization to Proceed for Work Order B&C 15-01 between Brown and Caldwell and the City of Hollywood, together with such nonmaterial changes as may be subsequently agreed to by the City Manager and approved as to form and legality by the City Attorney, on an as-needed basis and for an amount not to exceed $100,000.00.
A portion of the funding for Professional and Engineering Services in the amount of $23,747.00 has been provided via Resolution No. R-2014-301 which continued the appropriation for previously approved Capital Projects from FY 2014 to FY 2015, and is available in account number 42.4000.85860.536.003130.
It is necessary to amend the approved FY 2015 Capital Improvement Program and allocate additional funding in the amount of $76,253.00 as set forth in Exhibit A, attached.
The Professional and Engineering Services will be provided on an as-needed basis.
Recommended for inclusion on the agenda by:
Wazir Ishmael, Ph.D., City Manager
Steve Joseph, P.E., Public Utilities Director