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File #: R-2024-048    Version: 1 Name: DCM - Dowdy Change Order
Type: Resolution Status: Passed
File created: 2/7/2024 In control: Department of Design & Construction Management
On agenda: 2/21/2024 Final action: 2/21/2024
Title: A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Change Order To A Contract With State Contracting & Engineering Corporation For The Dowdy Former Armory Renovation, A General Obligation Bond Project, Increasing The Contract Amount By $650,000.00 From $3,998,560.00 To $4,648,560.00 In Accordance With Section 38.48 Of The Procurement Code. (Change Orders)
Attachments: 1. Resolution Dowdy Armory Contingency CO.pdf, 2. Dowdy Change Order 1 Form_signed.pdf, 3. CMAR PhaseII Construction Services - Dowdy State Contracting.pdf, 4. GMP Dowdy Park ArmoryRenov.pdf, 5. R-2023-141 State Contracting Phase II Contract.pdf, 6. R-2024-001 Budget Amendment.pdf, 7. R-2024-001 Exhibits 1-13.pdf

Title

A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Change Order To A Contract With State Contracting & Engineering Corporation For The Dowdy Former Armory Renovation, A General Obligation Bond Project, Increasing The Contract Amount By $650,000.00 From $3,998,560.00 To $4,648,560.00 In Accordance With Section 38.48 Of The Procurement Code. (Change Orders)

 

Strategic Plan Focus

Infrastructure & Facilities

 

 

Body

 

Staff Recommends: Approval of the attached Resolution.

 

 

Explanation:

On May 17, 2023, the City Commission passed and adopted Resolution No. R-2023-141, approving a contract in an amount up to $3,988,560.00 with State Contracting & Engineering Corporation (“SCEC”) for the Dowdy Former Armory Renovation Project (“Contract”), a General Obligation Bond Project. 

 

The Department of Design and Construction Management (“DCM”) desires to issue a change order to the Contract to increase the contract price from $3,998,560.00 to $4,648,560.00.  Section 7.6 of the Contract states that the current Owner’s Contingency amount, which is included in the contract price, is $106,873.00.

 

The proposed change order will provide an additional $250,000.00 of Owner’s Contingency for unforeseen conditions, upgrades, the addition of low voltage, site work, and Florida Historic Preservation Grant requirements. This funding is inclusive of the budget previously approved for the project and requires no additional funding. The proposed change order will also provide an additional $400,000.00 of Owner’s Contingency for the fit-out of the Dowdy Armory community center equipment that was approved in FY 2024 Capital Improvement Plan budget amendment No. R-2024-001 on January 17, 2024

 

Section 38.48 of the Procurement Code states that all change orders that the City Manager is not authorized to approve must be formally approved by the City Commission. 

 

The Director of DCM recommends that the City Commission approve and authorize a change order to the Contract with SCEC to increase the contract amount by $650,000.00 from $3,998,560.00 to $4,648,560.00

 

 

Fiscal Impact:

Funding for this change order was included in the amended FY 2024 Capital Improvement Plan and is available in account numbers 333.309901.57200.563010.001196.000.000,

333.309901.57200.563010.001197.000.000, and 334.179901.51900.564531.001827.000.000.

 

 

Recommended for inclusion on the agenda by:

Otis Thomas, Interim Director, Office of Procurement & Contract Compliance

Nicole Heran, Deputy Director, Design and Construction Management

Jose Cortes, Director, Design and Construction Management

Gus Zambrano, Assistant City Manager/Sustainable Development