Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order Between Condo Electric Motor Repair And The City Of Hollywood For The Repair And Replacement Of Various Large Electric Motors And Well Pumps Throughout The City For An Estimated Annual Expenditure Of $145,000.00.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Department of Public Utilities requires the service of a vendor to perform repairs and service for various large well pumps and motors such as high service pumps and motors, RO/MS train pumps and motors as well as submersible pumps that includes the motor and pump as one assembly and all other miscellaneous pumping equipment located Citywide and the repairs shall be classified as a rebuild, reconditioning or a replacement.
Section 38.40 (C)(5) of the Purchasing Ordinance allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
The City of Sunrise issued Competitive Bid Number 12(27)12-13-12-19-H for the required services and approved an award electric motor and pump repair and replacement to Condo Electric Motor Repair Corporation for a two (2) year period with renewal options for two (2) additional one (1) year periods.
On May 1, 2013, the City of Hollywood, City Commission passed and adopted Resolution R-2013-109 authorizing the issuance of Blanket Purchase Order B002480 to Condo Electric Motor Repair Corporation based on the same terms and condition as City of Sunrise Bid Number 12(27)12-13-12-19-H for a two (2) year period with renewal options for two (2) additional one (1) year periods.
Condo Electric Motor Repair Corporation has performed repairs and services for various large well pumps and motors such as high service pumps and motors, RO/MS train pumps and motors as well as submersible pumps that include the motor and pump as one assembly and all other miscellaneous pumping equipment in a satisfactory manner.
Condo Electric Motor Repair Corporation has agreed to renew their respective contract for the first one (1) year renewal period under the same terms and conditions of City of Sunrise Competitive Bid Number 12(27)12-13-12-19-H and City of Hollywood Blanket Purchase Order B002480.
The Director of Public Utilities and the Director of Procurement Services recommend that the City Commission approve the issuance of the attached Blanket Purchase Order to Condo Electric Motor Repair of Hialeah, Florida for the repair and replacement of various large electric motors and well pumps throughout the City for the first (1) year renewal period in an estimated annual amount of $145,000.00.
Funding for the attached blanket purchase order has been provided for in the fiscal year 2015 budget in the Department of Public Utilities Account Numbers: 42.4011.00762.536.003117 in the amount of $50,000; 42.4041.00782.536.005224 in the amount of $40,000; 42.4041.00784.536.005224 in the amount of $35,000; 43.4031.00000.538.004633 in the amount of $10,000; 42.4041.00785.536.004633 in the amount $10,000 and funding will be requested in subsequent fiscal years.
Recommended for inclusion on the agenda by:
Wazir A. Ishmael, Ph.D. City Manager
Matthew Lalla, Director, Financial Services
Steve Joseph, Director, Public Utilities
Joel Wasserman, Director, Procurement Services