Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Contract With Pomeroy Electric Incorporated For The Installation Of Light Poles At The Villas Of Positano Condominium In An Amount Up To $256,750.00 In Accordance With Section 38.41(C)(9) Of The Procurement Code. (Best Interest)
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Design and Construction Management (“DCM”) desires to procure Pomeroy Electric Incorporated (“Pomeroy”) for the removal of existing light poles and the installation of 21 new light poles at the Villas of Positano Condominium.
It is in the best interest of the City to procure the work to be performed from Pomeroy because the company performed work on the existing light poles, which entailed the replacement and temporary safe-off of the existing streetlights that are no longer functional for safety purposes.
Pomeroy was required to familiarize themselves with the site intricacies including original and new photometrics and studying the electrical conduits required for the previous and new work. As an example, Pomeroy is familiar with the fact that the light pole conduits connect from the light poles to the building’s electrical room, as they were required to work within these restrictions. This will save the City both time and budget as Pomeroy is intimately familiar with the site conditions and will not need to perform additional work to survey the site and electrical requirements.
Upon receiving the completed design package from the engineer, DCM requested and negotiated a proposal and determined that the price is fair and reasonable in accordance with industry standards.
Section 38.41(C)(9) of the Procurement Code states that when the City Commission declares by a five-sevenths affirmative vote that competitive bidding and competitive proposals are not in the best interest of the City, such purchases are exempt from competitive bidding and competitive proposal requirements.
The Director of DCM and the Interim Chief Procurement Officer recommend that the City Commission approve and authorize the execution of a contract with Pomeroy for lighting replacement in a lump sum amount up to $256,750.00.
Fiscal Impact:
Funding for this project was included in the amended FY 2024 Capital Improvement Plan and is available in account number 334.179901.51900.564531.001682.000.000.
Recommended for inclusion on the agenda by:
Otis Thomas, Interim Director, Office of Procurement & Contract Compliance
Nicole Heran, Deputy Director, Design and Construction Management
Jose Cortes, Director, Design and Construction Management
Gus Zambrano, Assistant City Manager/Sustainable Development