Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Change Order With Envirowaste Services Group, Inc., Increasing The Contract Amount By $500,000.00 For Inflow And Infiltration Program Excavated Point Repairs.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Public Utilities (“Department”) is responsible for maintaining the wastewater collection system, including 86 lift stations and over 282 miles of sewer mains. The intrusion of stormwater into the sewer system, commonly known as inflow and infiltration (“I&I”), compromises the functioning of the wastewater collection system and the Department has a long-standing program to reduce I&I that includes excavated point repairs and other measures.
On September 20, 2023, the City Commission passed and adopted Resolution No. R-2023-296, approving a contract for excavated point repairs with Envirowaste Services Group, Inc. (“Envirowaste”) for an initial term of two years with two additional one-year renewals in an amount up to $1,494,187.50.
On June 21, 2023, the City Commission passed and adopted Resolution No. R-2023-188, approving a professional services agreement with Hazen and Sawyer, P.C. (“H&S”) to provide engineering services related to the I&I program. H&S is in the process of conducting I&I project prioritization and recently recommended work, including CCTV inspections and excavated point repairs required by the contract with Envirowaste, in six sewer basins as urgent projects. Based on the H&S preliminary findings, it is estimated that these urgent projects can be accomplished with a task budget of approximately $1,500,000.00 under the contract.
The remaining budget of the contract with Envirowaste is $1,290,866.55, since the work in 2024 was being held pending repair recommendations from H&S’s study.
The Department is currently operating under Consent Order Number 21-0392, issued to the City by the Florida Department of Environmental Protection, making compliance an even greater concern. The Department, therefore, desires to change the contract with Envirowaste to increase the total amount by $500,000.00, based on unit prices established in the contract, to cover the documented issues as well as any additional necessary work.
Section 38.43 of the Procurement Code states that when the estimated annual cost of goods, supplies, materials, equipment, or services exceeds $50,000, a formal solicitation process shall be completed that may result in a written contract(s) and/or purchase order(s), after due public notice inviting bids or proposals.
This agenda item seeks the City Commission’s approval and authorization of the execution of the requested change order with Envirowaste to increase the total contract amount by $500,000.00.
Fiscal Impact:
Funding for this project was included in the amended FY 2025 Capital Improvement Plan and is available in account number 442.409901.53600.563010.000712.000.000.
Department staff will manage this project. No additional staff are needed as a result of this project.
Recommended for inclusion on the agenda by:
Feng (“Jeff”) Jiang, Assistant Director, Department of Public Utilities
Vincent Morello, Director, Department of Public Utilities
Chris O’Brien, Director of Public Safety