Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue A Blanket Purchase Agreement With S&R Engineering Group LLC, D/B/A Air Changes Mechanical For HVAC Installation, Maintenance, And Repair Services In An Amount Up To $750,000.00 Based Upon HVAC Installation, Maintenance And/Or Repair Services/Cam#23-0390 In Accordance With Section 38.41(C)(5) Of The Procurement Code. (Piggyback)
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Technical Trades Division of Public Works is responsible for the maintenance and repair of all the City’s HVAC and air conditioning units. It is their responsibility to replace, maintain and service all the HVAC units and to check to see they are operating in an efficient and effective manner.
On February 15, 2023, the desired services were competitively bid by the City of Fort Lauderdale pursuant to RFP#33-0, and the term of the contract is from June 20, 2023, through June 19, 2025. The City of Fort Lauderdale subsequently entered into an agreement with S&R Engineering Group LLC, D/B/A Air Changes (“Air Changes”) for the repair, maintenance and service of the City’s HVAC systems.
On July 17, 2023, Fort Lauderdale awarded the bid to Air Changes who has agreed to extend to the City of Hollywood the same pricing under the terms and conditions set forth in the contract. The 2023 Piggyback contract is from June 20, 2023, through June 19, 2025, with two one-year renewal terms, which has been renewed for the first of two one-year renewal terms for a new expiration date of June 19, 2026.
The Director of Public Works and the Chief Procurement Officer recommend that the City Commission authorize the appropriate City officials to issue a purchase order to Air Changes, for the repair, maintenance and service of the City’s HVAC systems subject to vendor acceptance, satisfactory performance and the determination that renewal will be in the best interest of the City, for an annual amount up to $750,000.00.
Fiscal Impact:
Funding for this purchase order will be made available in the FY 2026 Operating Budget in account number 001.500301.51900.531170.000000.000.000 subject to approval and adoption by the City Commission.
Recommended for inclusion on the agenda by:
Rosendo Prieto, Assistant Director, Public Works
Joseph S. Kroll, Director, Public Works
Jovan Douglas, Assistant City Manager