Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With All Paving, Inc. For Paving Construction Services Of Parking Lots And Park Roads At Dowdy Sports Field, A General Obligation Bond Project, In An Amount Not To Exceed $46,110.00, Based On Palm Beach County’s Bid For Project No. 2020055 In Accordance With Section 38.41(C)(5) Of The Procurement Code (“Piggyback”).
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Dowdy Sports Field project is a General Obligation Bond Project approved by voters in March 2019, and includes the resurfacing of parking lots and improvement of walkways.
The Department of Design and Construction Management ("DCM") determined that it is necessary to retain a contractor for paving services that includes the asphalt milling, paving, and pavement markings of two north parking lots within Dowdy Sports Field.
The desired services were competitively bid by Palm Beach County for Project No. 202055 on June 11, 2020, and the term of the contract is three years from November 17, 2020, the date of execution, with an option to extend the contract upon mutual agreement of the parties.
Palm Beach County awarded the bid to All Paving, Inc. and All Paving, Inc. has agreed to extend to the City the same pricing under the terms and conditions as set forth in the Palm Beach County Bid in an amount not to exceed $46,110.00.
As the City is utilizing All Paving, Inc. for various projects, and the amount being paid to the company will exceed $100,000.00 for Fiscal Year 2022, City Commission approval is required for the payment of additional fees to this firm pursuant to Section 38.38 of the Procurement Code.
Section 38.41(C)(5) of the Code of Ordinances allows the Chief Procurement Officer to procure, without following formal solicitation procedures, all goods, supplies, materials, equipment, and services that are the subject of contracts with the State, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof ("piggyback"), provided that the goods, supplies, materials, equipment, or services are the subject of a price schedule negotiated by the entities listed above and is based strictly on competitive bids, quotations, or competitive proposals and not on any preference. Utilization of other governmental entities' contracts shall be permitted only during the term of the other governmental entity's contract.
The Director of DCM and the Chief Procurement Officer recommend that the City Commission approve the issuance of a Blanket Purchase Agreement to All Paving, Inc. based upon Palm Beach County’s Bid for Project No. 202055 to provide paving construction services at Dowdy Sports Field.
Fiscal Impact:
Funding for this project is included in the amended FY 2022 Capital Improvement Plan and is available in account number 333.309901.57200.563010.001197.000.000.
Recommended for inclusion on the agenda by:
Nicole Heran, Deputy Director, Design and Construction Management
Jose Cortes, Director, Design and Construction Management
Gus Zambrano, AICP, Assistant City Manager/Sustainable Development