Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute The Attached Agreement And Issue The Attached Blanket Purchase Order Between ATCi Communications, Inc. And The City Of Hollywood For Security Systems Services Maintenance And Repair Of Cameras City-Wide In The Estimated Annual Amount Of $104,780.00.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Department of Information Technology desires a vendor to provide security systems services maintenance and repairs on City owned closed circuit television (CCTV) cameras through-out the City.
The Department of Information Technology recently acquired the maintenance services of City-wide CCTV systems throughout the City and desires a qualified vendor to handle the trouble shooting of DVR’s, NVR’s, monitors, connectors, power supplies, cameras, peripheral equipment, cleaning and focusing of the equipment as it relates to the upkeep of the City’s Network and Building Facilities camera systems.
ATCi Communications, Inc. was identified as the vendor to provide said services as ATCi was awarded the Miami-Dade County Public Schools, Bid No. 14-001-CV, titled Security Systems Services and ATCi has agreed to provide these services to the City, under similar pricing, terms and conditions.
Section 38.40 (C)(5) of the Purchasing Ordinance allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
The City has utilized ATCi Communications, Inc. in the past and their services proved to be satisfactory.
The Director of Information Technology, and the Director of Procurement Services recommend that the City Commission approve and authorize the execution of the attached agreement and further authorizing the issuance of the attached Blanket Purchase Order to ATCi Communications, Inc. for Security Systems Service Maintenance and repairs on City owned closed circuit television (CCTV) cameras through-out the City in the estimated annual amount of $104,780.00.
Funding for these services is budgeted in the FY16 Department of Information Technology Maintenance - Machinery Account Number 57.1348.00000.590.004633 in the amount of $49,000; Police Department Consumable Equipment Account Number 01.2042.00297.521.005214 in the amount of $10,000; the Department of Public Utilities CONST Improve-WTP Perimeter Security HAR Account Number 42.4000.75569.536.006301 in the amount of $24,000 and the CONST Imp-WWTP Site Security Imp R06402 Account Number 42.40000.90465.536.006301 in the amount of $23,000; and will be requested in subsequent fiscal year operating budgets subject to their approval and passage by the City Commission. Additional funding for this blanket purchase order is identified and available in individual department FY16 budgets and will be requested in subsequent fiscal year operating budgets subject to their approval and passage by the City Commission.
Recommended for inclusion on the agenda by:
Wazir, A. Ishmael, City Manager
Matthew Lalla, Director, Financial Services
Raheem Seecharan, Director, Information Technology
Joel Wasserman, Director, Procurement Services