Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order With Strobes-R-Us, Inc. For The Purchase And Installation Of Emergency And Related Equipment For Law Enforcement, Fire Rescue & Beach Safety, And General Fleet Vehicles, On An As Needed Basis, In The Estimated Amount Of $555,000.00.
Body
Staff Recommends: Approval of the Resolution
Explanation:
The Fleet Management Division of the Public Works Department and the Fire Rescue & Beach Safety Department requires an agreement for the supply and installation of emergency and related equipment for law enforcement vehicles, Fire Rescue & Beach Safety, and general service vehicles on an as needed basis from a qualified vendor who can provide turn -key installation service at their facility.
Outfitting of vehicles includes specific materials for light bars, sirens, speakers, interior and exterior warning lights, computer mounts, cages and various additional related equipment and parts.
The requested purchase, supply and installation of emergency and related equipment services was competitively bid through the Broward Sheriff's Office (BSO), pursuant to Bid Number RFP# 18006AG, which was awarded on May 8th, 2018, for an initial three year period with an option for two additional one year periods.
The Broward Sheriff’s Office received two proposals in response to RFP# 18006AG, from Strobes-R-Us and the other from Dana Safety Supply.
Strobes-R-Us was selected based on the evaluation factors of Qualifications & Experience, Location & Storage Capabilities in Broward County, Project Approach, Price, and Company Litigation & Financial Stability; and
Strobes-R-Us, Inc. has satisfactorily outfitted emergency vehicles and continues to do so on an as needed basis for City.
Strobes-R-Us, Inc. has agreed to extend the pricing, terms and conditions for services under the Broward County Sheriff’s Office Contract Number 18C-058.
The Director of Public Works, the Fire Chief, and the Director of Procurement Services recommend that the City Commission approve the issuance of the attached Blanket Purchase Order B003136 to Strobes-R-Us, Inc. of Pompano Beach, Florida for the outfitting of city wide vehicles at an estimated expenditure of $555,000.00.
Section 38.40 (C)(5) of the Purchasing Ordinance allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
This award is subject to the City receiving all insurance documentation required and approved by Risk; and
Funding for the Blanket Purchase Order has been provided for in the fiscal year 2018 budget in various Account Numbers;
Recommended for inclusion on the agenda by:
Dr. Wazir A. Ishmael, City Manager
George R. Keller, ACM, Public Safety
Adam Reichbach, ACM Finance & Administration
Sylvia Glazer, Director, Public Works
Christopher Pratt, Director, Fire Rescue & Beach Safety
Paul A. Bassar, Director, Procurement & Contract Compliance