Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With Allied Universal Corporation, For The Supply And Delivery Of Sodium Hypochlorite 12% Solution In An Annual Amount Up To $725,000.00, For An Initial Term Of Two Years, Based On The Southeast Florida Governmental Purchasing Cooperative Group Contract No. 497 In Accordance With Section 38.41(C)(5) Of The Procurement Code. (Piggyback)
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Public Utilities needs to purchase Sodium Hypochlorite 12% in both full truckload and less than full truckload amounts. Sodium Hypochlorite 12% is used for odor control and the disinfection of potable drinking water produced at the Water Treatment Plant for consumption by City of Hollywood (“COH”) residents and businesses.
The desired supplies and services were competitively bid by the City of Fort Lauderdale (“CFL”) through bid number ITB #139 on June 22, 2023, and awarded to Allied Universal Corporation pursuant to an initial two-year contract which expires August 31, 2025, and provides two one-year renewals.
CFL awarded Contract No. 497 for the supply and delivery of Sodium Hypochlorite 12% to Allied Universal Corporation (“Allied”) for an initial term of two years from September 1, 2023, to August 31, 2025, with an option to renew for two additional one-year periods.
The desired supply and delivery of Sodium Hypochlorite 12% will be acquired over a two-year period from October 1, 2023, through August 31, 2025, in an estimated annual amount of up to $725,000.00.
The Director of the Department of Public Utilities and the Chief Procurement Officer recommend that the City Commission approve and authorize the execution of a Blanket Purchase Agreement with Allied Universal Corporation for the supply and delivery of Sodium Hypochlorite 12% in an estimated annual amount of up to $725,000.00.
Allied has agreed to extend to the COH the same pricing and terms as set forth in the CFL Contract No. 497.
Section 38.41(C)(5) of the Procurement Code allows the Chief Procurement Officer to procure, without formal solicitation procedures, all goods, supplies, materials, equipment, and services that are the subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof (“piggyback”), provided that the goods, supplies, materials, equipment, or services are the subject of a price schedule negotiated by the entities listed above and is based strictly on competitive bids, quotations, or competitive proposals and not on any preference and such utilization of other governmental entities contracts shall be permitted only during the term of the other governmental entity’s contract. Section 38.47 provides the CPO the authority to join with other governmental entities in cooperative purchasing plans when the best interest of the City is served. Cooperative acquisitions where the expenditure by the City is estimated to be in excess of $100,000.00 shall be subject to approval by the City Commission.
The award is subject to the City’s receipt and approval of all insurance certificates required by the City’s Risk Manager.
Fiscal Impact:
Funding for this Blanket Purchase Agreement is available in the FY 2024 Operating Budget in account number 442.400501.53600.552330.000000.000.000 and will be budgeted in subsequent fiscal years’ operating budgets subject to approval and adoption by the City Commission.
Recommended for inclusion on the agenda by:
Vincent Morello, Director, Department of Public Utilities
Gus Zambrano, Assistant City Manager for Sustainable Development
Attachments:
• Resolution
• Commodities Contract No. 497
• City of Fort Lauderdale Reso 23-033 and SFGP Co-op Bid # 139 documentation.
• Executed Allied Universal Corp. Sodium Hypochlorite WTP Piggyback Request Form
• Allied Universal Corp. Sodium Hypochlorite Piggyback Checklist
• Allied Universal Sodium Hypochlorite COH Piggyback Agreement Letter
• Draft BPA PA600758
• Allied Universal Corp. Approved COI