Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Contract With Man-Con, Incorporated For Construction Services Related To Utility Replacement Along North 26th Avenue In The Amount Of $4,094,733.00; Approving And Authorizing The Appropriate City Officials To Execute An Authorization To Proceed For Work Order Number B&C 22-03 With Brown And Caldwell For Construction Administration Services For The Project In An Amount Not To Exceed $193,181.00; Approving And Authorizing The Appropriate City Officials To Execute An Authorization To Proceed For Amendment No. 1 To Work Order KHA 21-04 With Kimley-Horn And Associates, Inc. For Additional Engineering Consulting Services For Drainage Improvements In An Amount Not To Exceed $35,000.00; Amending The Fiscal Year 2022 Capital Improvement Plan.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
On February 25, 2021, the City was awarded numerous surtax grants from the Broward County Mobility Advancement Program (“MAP”) to complete various municipal rehabilitation and maintenance projects. One of the approved municipal rehabilitation and maintenance projects is the repaving of North 26th Avenue between Taft Street and Sheridan Street. The City is required to complete the pavement work within 12 months after the execution of the Project Funding Agreement with MAP.
In order to obtain synergies among various projects, provide cost efficiency, and reduce inconvenience to the residents and the roadway users, the Department of Public Utilities (“Department”) intends to complete the water main replacement and drainage improvements within the same project area prior to starting the repaving of North 26th Avenue between Taft Street and Sheridan Street project.
On January 12, 2022, Notice of Bid Availability for Bid No. F-4708-22-OT was posted on the City’s website and advertised on Bidsync.com in accordance with Section 38.43 of the City’s Procurement Code. Bid No. F-4708-22-OT was opened at 3:00 p.m. on Monday, February 15, 2022, and three Bid proposals were received with the following result:
Bidder Bid Amount
GPE Engineering and General Contractor Corp. $2,942,832.03
Man-Con, Incorporated $4,094,733.00
Comtech Engineering, Inc. $4,227,096.00
GPE Engineering and General Contractor Corp. (“GPE”) notified the City on March 3, 2022 that they were unable to meet the time frame requirements of the project according to the price that was bid due to the current material supply chain challenge, which determines that GPE is not a responsible bidder.
Project consultants Brown and Caldwell (“B&C”), Kimley-Horn and Associates, Inc. (“KHA”), the Department and Procurement staff thoroughly evaluated the Bid from Man-Con Incorporated for responsiveness and responsibility, and after evaluation, Man-Con, Incorporated was determined to be the lowest responsive and responsible bidder. On March 7, 2022, a Notice of Intent to Award was posted on the City’s website and on BidSync.com, and resulted in no bid protests.
The Department requested a proposal from B&C to provide construction administration services for the project. B&C submitted a proposal to provide construction administration services in the amount not to exceed $193,181.00.
The Department requested a proposal from KHA for Amendment No. 1 to Work Order KHA 21-04 for additional engineering consulting services for drainage improvements. KHA submitted the proposal to provide additional engineering consulting services for drainage improvements in the amount not to exceed $35,000.00.
Department staff evaluated the scope and fee proposals, and has determined that the negotiated fees are fair and reasonable and in accordance with industry standards.
The estimated time to complete the project will be eight months from the Notice to Proceed date.
Fiscal Impact
Funding for this project requires amending the approved FY2022 Capital Improvement Plan Program as detailed in Exhibits 1 and 2, subject to approval of this resolution.
Funding will be made available in account number 442.409901.53600.531210.000620.000.000 and 443.419901.53800.563010.001485.000.000.
The Department of Public Utilities staff will manage this project. No additional staff is needed as a result of this project.
Recommended for inclusion on the agenda by:
Feng (“Jeff”) Jiang, Assistant Director, Department of Public Utilities
Vivek Galav, Director, Department of Public Utilities
Gus Zambrano, Assistant City Manager/Sustainable Development
Attachments
• Resolution - Utility Replacement Along North 26th Avenue
• Contract - Utility Replacement Along North 26th Avenue
• ATP B&C 22-03 - Utility Replacement Along North 26th Avenue
• ATP KHA 21-04 Amend. 1 - Utility Replacement Along North 26th Avenue
• Award Recommendation Letter - Utility Replacement Along North 26th Avenue
• Exhibit “1” and “2” - Utility Replacement Along North 26th Avenue
• Bid Tabulation - Utility Replacement Along North 26th Avenue
• GPE Bid Proposal - Utility Replacement Along North 26th Avenue
• Man-Con Bid Proposal - Utility Replacement Along North 26th Avenue
• Comtech Engineering Bid Proposal - Utility Replacement Along North 26th Avenue
• Brown & Caldwell Proposal - Utility Replacement Along North 26th Avenue
• Kimley-Horn Proposal - Utility Replacement Along North 26th Avenue