Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute Change Order No. 2 With Man Con, Incorporated In The Amount Of $990,690.78 For The Parkside Water Main Replacement Project, Resulting From Changes To The Design And Unforeseen Site Conditions, And Authorizing Payment By Utilizing Funds Remaining In Seven Unused Payment Items And Water Main Contingency Resulting In No Net Change To The Contract Amount.
Strategic Plan Focus
Infrastructure & Facilites
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The City’s water distribution system consists of over 600 miles of pipelines with diameters ranging from 2-inches to 36-inches. The 2007 Water System Master Plan identified the need to replace aging infrastructure throughout the City and install additional infrastructure to improve the level of service within the City’s water system. The Citywide Water Main Replacement Program as outlined in the 2007 Water System Master Plan prioritizes the replacement of the water mains based on the age of the pipelines, type of pipe material, repeated pipeline breaks in the areas, and water quality issues. The Water Main Replacement Program identified the need to replace old water distribution infrastructure and install 4-inch diameter through 12-inch diameter water mains within the area surrounded by Pembroke Road to Hollywood Boulevard and between South 21st Avenue and South Federal Highway, referred to as the “Parkside Water Main Replacement” project.
On December 2, 2020, pursuant to Resolution No. R-2020-321, the City Commission authorized the execution of a contract with Man Con, Incorporated (“Contractor”) for construction services related to the Parkside Water Main Replacement project, in the amount of $9,740,234.00, which includes a $1,000,000.00 contingency allowance related to water main replacement.
On May 4, 2021, the Department of Public Utilities (“Department”) executed Field Order No. 1 in the amount of $137,149.50 to compensate the Contractor for 11 tasks due to unforeseen conditions. This field order was authorized by the Director of the Department of Public Utilities and paid under the Owner’s Contingency line item in accordance with past practices. As a result, the watermain contingency remaining in the project is $862,850.50.
On October 6, 2021, pursuant to Resolution No. R-2021-257, the City Commission authorized the execution of Change Order No.1 with the Contractor to increase the contract cost from $9,740,234.00 to $10,424,457.40 (an increase of $684,223.40) due to field changes for the design and unforeseen site conditions.
The Department requested a proposal for Change Order No. 2 from the Contractor related to changes of 29 items in the construction services. Kimley-Horn And Associates, Inc. as the construction manager, Atkins North America, Inc. as the engineer of record, and Department staff evaluated the scope of Change Order No. 2 and negotiated down the prices, and have determined that the negotiated cost, in the amount of $990,690.78, is reasonable and in accordance with industry standards. $862,850.50 of Change Order No. 2 is being paid by the remaining water main contingency item and the residual in the amount of $127,840.28 is being compensated by utilizing funds remaining in seven unused payment items.
This agenda item seeks approval of execution of Change Order No. 2 with the Contractor in the amount of $990,690.78, and authorizing payment by utilizing funds remaining in water main contingency item and seven unused payment items resulting in no net change to the contract amount.
There is no impact to the original project schedule.
Department of Public Utilities staff will manage this project. No additional staff is needed as a result of this project.
Fiscal Impact:
Funding for this project was included in the amended FY 2022 Capital Improvement Plan, and is available in account number 442.409902.53600.563011.000611.000.000.
Recommended for inclusion on the agenda by:
Feng (Jeff) Jiang, Assistant Director, Department of Public Utilities
Keith Moran, Deputy Director, Department of Public Utilities
Vivek Galav, Director, Department of Public Utilities
Gus Zambrano, Assistant City Manager/Sustainable Development
Attachments
Resolution - Parkside Water Main Replacement Change Order No. 2
Change Order No. 2 - Parkside Water Main Replacement Change Order No. 2