Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Awarding Invitation For Bid IFB-267-25-WV For The Hollywood Tidal Flooding Mitigation And Shoreline Protection Sites 3, 4, 5, 11, 12, 7, 8, 14, 15 And 16 FDEP 22FRP13 Project To Shoreline Foundation, Inc.; And Approving And Authorizing The Appropriate City Officials To Execute A Contract With Shoreline Foundation, Inc. For Construction Of The Hollywood Tidal Flooding Mitigation And Shoreline Protection Sites 3, 4, 5, 11, 12, 7, 8, 14, 15 And 16 FDEP 22FRP13, A General Obligation Bond Project, In An Amount Up To $3,648,808.00.
Strategic Plan Focus
Resilience & Sustainability
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
On March 12, 2019, the City held a Special Election wherein a majority of voters approved funding in the amount of $14,091,065.00, through a General Obligation Bond (“GO Bond”), for the Tidal Flooding Mitigation and Shoreline Protection Project (“Project”). The project’s purpose was to provide tidal barriers to the City-owned properties most vulnerable to tidal flooding, around the two man-made inlets known as North Lake and South Lake.
The Project was divided into 22 smaller projects, matching the parcel map, and classified by phases. Eight locations were classified as Phase 1 projects and were slated for completion under the GO Bond project scope.
The City secured a design consultant for the project, approved under R-2020-275. The contract stipulated that the design for Phase 1 projects be developed from survey, planning, permitting, final design and construction engineering services. Fourteen projects were classified as either Phase 2 or Phase 3 projects. The scope of services included only the development of conceptual design for Phases 2 and 3. These conceptual drawings were utilized to apply for grant funding.
The Department of Design and Construction Management (“DCM”), on behalf of the City, submitted a grant application to the State of Florida Department of Environmental Protection (“FDEP”) for funding through its Resilient Florida Grant Program in the amount of $13,908,935.00, to assist in funding the design and construction of the Phase 2 & 3 projects.
FDEP awarded the City a total of $14,112,000.00 to fund the design and construction of the remaining Phase 2 and 3 projects. On September 21, 2022, the City Commission passed and adopted Resolution No. R-2022-281, approving the appropriate City officials to accept and execute FDEP Resilient Florida Grant Agreement (“Agreement No. 22FRP13”) and authorizing the required matching funds to be paid from the GO Bond.
On January 18, 2023, the City Commission passed and adopted Resolution No. R-2023-032, approving and authorizing the appropriate City officials to execute the amended and restated contract to the Consulting Agreement with Cummins Cederberg, Inc. for Engineering, Surveying and General Consulting for Phases II and III of the Project, with 50% project funding of design by FDEP Resilient Florida grant.
FDEP requested updates to Agreement No. 22FRP13’s exhibits and attachments (“Amendment 1”), and the revised Grant Work Plan providing for the City to fund all design and construction administration costs which will count as grant match, with the City to fund construction costs not less than $12,204,935.00 and FDEP to fund construction costs up to $14,112,000.00.
FDEP also requested the project be titled “Hollywood Tidal Flooding Mitigation and Shoreline Protection Project” going forward. This Amendment 1 was approved by the City Commission on December 6, 2023; also approving and authorizing the appropriate City Officials to execute all applicable grant documents, agreements and amendments.
On December 11, 2024, the City advertised Invitation for Bid IFB-267-25-WV for Hollywood Tidal Flooding Mitigation and Shoreline Protection Project Sites 3,4,5,11,12,7,8,14,15 & 16 FDEP 22FRP13 (“IFB-267-25-WV") on www.Opengov.com <http://www.Opengov.com>. A total of 2089 vendor notifications were sent, 790 vendors viewed the bid documents, 55 firms downloaded the bid documents, and two vendors submitted bids for Hollywood Tidal Flooding and Shoreline Protection Sites 3,4,5,11,12,7,8,14,15 & 16 FDEP 22FRP13 (“IFB-267-25-WV”) on www.Opengov.com <http://www.Opengov.com>.
On January 28, 2025, the Office of Procurement and Contract Compliance and the DCM received bids as follows:
|
1. |
Shoreline Foundation, Inc. |
$3,648,808.00 |
|
2. |
Ebsary Foundation Company |
$4,716,980.00 |
DCM and the Office of Procurement and Contract Compliance reviewed and evaluated the submitted bids in accordance with Section 38.43(F) of the City’s Procurement Code and, after the evaluation, Shoreline Foundation, Inc. was determined to be the best value and the lowest responsive and responsible bid.
On February 20, 2025, a Notice of Intent of Award was posted on the City’s website and on www.Opengov.com, and resulted in no bid protests.
The Director of DCM and the Chief Procurement Officer recommend that the City Commission award IFB-267-25-WV to Shoreline Foundation, Inc. and approve and authorize the appropriate City officials to execute a contract with Shoreline Foundation, Inc. in an amount up to $3,648,808.00.
Fiscal Impact:
Funding for this project was included in the amended FY 2025 Capital Improvement Plan and is available in account number 111.179901.51900.563010.001678.000.000.
Recommended for inclusion on the agenda by:
Jose Cortes, Director, Design and Construction Management
Gus Zambrano, AICP, Assistant City Manager