Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Authorization To Proceed For Work Order Number H&S 24-01 With Hazen And Sawyer, P.C. For In-House Support Services, On An As-Needed Basis, In An Amount Up To $300,000.00.
Strategic Plan Focus
Infrastructure & Facilites
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Public Utilities (“Department”) is responsible for the planning, design, construction management, and inspection of engineering projects within the Department. The Department has been unable to recruit qualified candidates to fill vacant positions including ECSD Manager, Senior Project Manager, and Project Manager. Therefore, the Department wishes to retain in-house consultant engineers who can perform the work that is necessary to successfully maintain the Department’s operational functions as needed.
Examples of the water and wastewater-related tasks for which consultant engineering support staff are needed include:
• Assistance with the development of capital improvement project budgets, cost estimates, and project schedules
• Design, review, and management of capital improvement projects
• Oversight and inspection of projects during construction
• Preparation of permit modification and renewal documents
• Perform financial analysis and support for grant funding
• Prepare technical letters, reports, and presentation materials
On September 20, 2017, the City Commission passed and adopted Resolution No. R-2017-283 which authorized the execution of continuing consulting engineering services contracts with four firms for a period of four years for the Water Treatment Plant (“WTP”) and Southern Regional Wastewater Treatment Plant (“SRWWTP”) projects, one of the firms being Hazen and Sawyer, P.C. (“H&S”). On August 9, 2021, the continuing services contract with H&S was renewed for a two-year period, from November 7, 2021, through November 6, 2023. On August 30, 2023, new continuing professional consulting engineering services contracts with five firms for WTP and SRWWTP projects were recommended for City Commission's approval and execution, with one of the firms being H&S.
Department staff requested a proposal from Hazen and Sawyer, P.C. for in-house engineering support services, based on the consultant’s hourly rate schedule established in the Professional Services Agreement with Hazen and Sawyer, P.C., dated November 7, 2017. H&S submitted a proposal to provide the on-call engineering support services in an amount not to exceed $300,000.00.
This agenda item seeks the City Commission’s authorization to execute the attached Authorization to Proceed for Work Order No. H&S 24-01 with Hazen and Sawyer, P.C. for in-house engineering support services in an amount not to exceed $300,000.00, based upon the project scope and fee and the terms and conditions of the current Continuing Services Agreement for the project.
Fiscal Impact:
Funding for the attached Authorization to Proceed is available in the FY 2024 Operating Budget in account number 442.400401.53600.531170.000000.000.000.
Department of Public Utilities staff will manage this project. No additional staff is needed as a result of this project.
Recommended for inclusion on the agenda by:
Feng (“Jeff”) Jiang, Assistant Director, Department of Public Utilities
Vincent Morello, Director, Department of Public Utilities
Gus Zambrano, Assistant City Manager/Sustainable Development
Attachments:
Resolution - H&S 24-01 In-House Support Services
ATP - H&S 24-01 In-House Support Services
Proposal - H&S 24-01 In-House Support Services
Agreement Renewal - H&S 24-01 In-House Support Services
Resolution R-2017-283 - H&S 24-01 In-House Support Services