Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With Ferguson Enterprises, LLC. For The Purchase Of Neptune Meters In An Estimated Annual Amount Of $350,000.00 Pursuant To Section 38.41(C)(2) Of The Procurement Code (“Sole Source”).
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Public Utilities (“Department”) maintains and operates the City’s water meter system and stocks water meters, spare parts, and accessories as regular stock items to perform repairs, replace obsolete units, and install new water service connections.
The Department has used water meters and accessories manufactured by Neptune Technology Group (“Neptune”) for the past 25 years and has determined that that water meters manufactured by Neptune are reliable and compatible with the City’s automated metering infrastructure (AMI) system. In addition, using the same brand meters lowers the cost of personnel training, inventory carrying costs, and Aclara data management systems programing.
On January 9, 2022, Ferguson Enterprises, LLC., the sole authorized distributors for Neptune in the State of Florida, provided a quote for the purchase of water meters manufactured by Neptune for an estimated annual expenditure of $350,000.00 for a one year period commencing upon the execution of a blanket purchase agreement with an option to renew for two additional one year periods subject to Ferguson’s acceptance, and the City’s determination of satisfactory performance and that the renewal will be in the best interest of the City.
On January 27, 2022, the Office of Procurement Services posted a Notice to Sole Source Number NTSS-028-22 electronically on BidSync for five business days with an expiration date of February 3, 2022 and the Office of Procurement Services did not receive any inquiries or comments relating to the Notice.
Section 38.41(C)(2) of the City’s Procurement Code exempts sole-source goods, supplies, materials, equipment and services, such as unique, patented, or franchised goods, supplies, materials, equipment or services, from the competitive bid requirements if the Chief Procurement Officer determines after conducting a good faith review of available sources, that the particular supply or service is available from one source.
Fiscal Impact
Funding for the attached blanket purchase order will be made available in the account 442.400201.53600. 552260.000000.000.000.
The Director of Public Utilities recommends that the City Commission approve the issuance of the attached Blanket Purchase Agreement to Ferguson Enterprises, LLC. for the purchase of water meters manufactured by Neptune Technology Group for an estimated annual amount of $350,000.00.
Recommended for inclusion on the agenda by:
Keith Moran, Deputy Director/Finance, Department of Public Utilities
Vivek Galav, Director, Department of Public Utilities
Gus Zambrano, Assistant City Manager/Sustainable Development
Attachments:
• Resolution
• NTSS-028-22 Ferguson Sole Source Justification
• Ferguson Certificate of Insurance
• Draft Blanket Purchase Agreement