Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Change Order To A Blanket Purchase Agreement PA600985 With Jeffrey-Allen Inc. For Purchase Of Golf Carts Plus Related Accessories, Equipment, Parts And Services To Increase The Annual Contract Amount From $50,000.00 To $105,000.00.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The originally approved City Manager Memo PU-24-116 provided an annual allocation of $50,000.00 to support the replacement of aging golf carts used to transport staff, tools, and small equipment throughout the Wastewater Treatment Plant. Many of the existing carts are now experiencing frequent mechanical failures, which has significantly reduced staff mobility across the facility and created operational inefficiencies within the plant’s 24/7 environment.
Additionally, the Instrumentation, Controls & Electrical (ICE) Division has reported similar reliability issues with their carts and has formally requested replacements; however, they were not included in the original allocation. This issue has been further compounded by multiple cart thefts over the past year, resulting in a critical shortage of functional vehicles.
Due to increased cart costs since the original City Manager approval and the expanded departmental need, staff is requesting an adjustment to the annual allocation from $50,000.00 to $105,000.00. This increase will enable the timely replacement of failed and aging carts while leveraging OMNIA contract pricing to ensure competitive rates and best overall value.
This proposed funding increase is necessary to restore adequate fleet capacity, improve staff efficiency and response times, and maintain safe, reliable, and effective plant operations.
Fiscal Impact:
Funding for the change order is available in the FY 2026 Operating Budget in account numbers 442.400602.53600.546310.000000.000.000, 442.400601.53600.546310.000000.000.000, and 442.400604.53600.546310.000000.000.000.
No additional staff will be needed as a result of this resolution.
Recommended for inclusion on the agenda by:
Vincent Morello, Director, Public Utilities
Chris O’Brien, Director, Public Safety