Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue A Purchase Order Between Growers Equipment Co. And The City Of Hollywood For The Purchase Of One (1) 2014 New Holland Tractor In The Amount Of $64,935.00 And Authorizing The Amendment Of The FY 2014 Operating Budget As Adopted And Approved By Resolution R-2013-275 To Permit The Transfer Of Certain Funding As Detailed In Attachment "A".
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Department of Public Works, Fleet Management Division, on behalf of the Beach Maintenance Division, requires the purchase of one (1) 2014 New Holland Tractor Model TS6.140 4WD to replace a Beach Maintenance Division's tractor that has reached or surpassed its life expectancy due to age, condition (rust/corrosion of body/undercarriage) and mechanical wear, and can no longer be relied upon to perform at required operational levels for beach daily operations, various emergency operations and special events.
The requested vehicle was competitively bid through the State of Florida, pursuant to Bid Contract Number 760-000.10.1 for the use and reliance of government entities within the State of Florida.
The Southern Region's awarded vendor, Case New Holland (CNH) America LLC, has a local dealer, which is Growers Equipment Co. of Davie, Florida.
Growers Equipment Co. was contacted regarding availability and the vendor advised that they could provide one (1) 2014 New Holland Tractor Model TS6.140 4WD as needed by the City.
Section 38.40 (C)(5) of the Purchasing Ordinance allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
Certain routine and periodic budgetary adjustments and transfers continue to be appropriate and necessary to ensure prudent financial management and as a source of funding for the procurement of certain goods and services to effectively and efficiently provide municipal services.
Pursuant to Resolution R-2014-153 adopted and approved by the City Commission on June 18, 2014, certain funding available in the net position of the Environmental Services Fund, Fund 45, was recognized and appropriated for the purchase of beach maintenance capital items, including vehicles and maintenance equipment, as identified in Attachment "A" attached hereto and made a part hereof by reference.
The said funds for the purchase of the beach maintenance capital items will be transferred to an account established within the Fleet Management Division of the Public Works Department to provide the necessary funding for the entry of purchase orders with identified vendors as identified in the attached Attachment "A".
The Director of Public Works and the Director of Procurement Services recommend that the City Commission approve the issuance of a Purchase Order to Growers Equipment Co. of Davie, Florida for the purchase of one (1) 2014 New Holland Tractor Model TS6.140 4WD in amount of $64,935.00.
Recommended for inclusion on the agenda by:
Cathy Swanson-Rivenbark, City Manager
Matthew Lalla, Director, Financial Services
Sylvia Glazer, Director, Public Works
Joel Wasserman, Director, Procurement Services